Executive Assistant to Finance & Operations Leader

Van Cleef & Arpels; New York (NY); On-site; USD 95,000 - 105,000; Full time

Job summary

Van Cleef & Arpels in New York seeks an Executive Assistant to the Vice Presidents of Finance & Operations to provide core administrative support, including calendar management, travel coordination, and budget management. This role reports to the Vice President of Operations and is based in New York.

The candidate will plan large-scale meetings, support ad-hoc projects, and facilitate day-to-day office operations while maintaining confidentiality and professional discretion.

Qualifications

• Bachelor’s degree and a minimum of five years’ work experience, preferably supporting luxury retail executives.
• Events planning and project management experience is preferred.
• Ability to communicate and liase with executives and leaders as well as a diverse employee population with excellent verbal, written, and interpersonal communication skills.
• High level of confidentiality, discretion, professional maturity, emotional intelligence & social etiquette.
• Advanced-level experience with Microsoft Office; SAP is a plus.

Responsibilities

• Provide scheduling support to the executive leadership team; manage travel schedules and conflicts.
• Assist leadership with meetings, expense reports, invoicing, filing, shipping, supplies, visitors, and planning events.
• Book travel, hotels, car service for international and domestic trips and process expense reports.
• Manage departmental budgets, invoices, and expense reports with accuracy and compliance.
• Organize departmental meetings, lunches, and celebrations; prepare agendas and minutes.

Skills

Communication

Interpersonal skills

Confidentiality

Discretion

Emotional intelligence

Social etiquette

Verbal/written communication

Education

Bachelor's degree

Tools

Microsoft Office

SAP

Job description

Van Cleef & Arpels in New York seeks an Executive Assistant to the Vice Presidents of Finance & Operations to provide core administrative support, including calendar management, travel coordination, and budget management. This role reports to the Vice President of Operations and is based in New York.

The candidate will plan large-scale meetings, support ad-hoc projects, and facilitate day-to-day office operations while maintaining confidentiality and professional discretion.