Executive Assistant, Finance & Operations

Richemont Iberia SL; New York (NY); On-site; USD 95,000 - 105,000; Full time

Job summary

Van Cleef & Arpels in New York seeks an Executive Assistant to the Vice Presidents of Finance & Operations. The role provides core administrative support, including calendar management, travel booking, expense processing, and coordinating large meetings.

The ideal candidate will have a bachelor’s degree with at least five years of experience, strong communication, discretion, and proficiency in Microsoft Office; SAP is a plus.

Qualifications

• Bachelor’s degree required; minimum five years’ experience preferred, especially supporting luxury retail executives.
• Excellent verbal, written, and interpersonal communication; ability to liaise with executives and a diverse staff.
• Advanced Microsoft Office; SAP is a plus.

Responsibilities

• Provide scheduling support for Finance & Operations leaders; manage travel and calendars.
• Assist with meetings, expense reports, invoices, filing, and event planning.
• Prepare high-level PowerPoint presentations and Excel sheets; handle onboarding of new hires.

Skills

Communication

Discretion

Interpersonal skills

Executive liaison

Education

Bachelor's degree

Tools

Microsoft Office

SAP

Job description

Are you a good match?

For this role, we are looking for the candidate to have a bachelor’s degree and a minimum of five years’ work experience, preferably supporting luxury retail executives; Events planning and project management experience is preferred. You will have the ability to communicate and liase with executives and leaders as well as a diverse employee population with excellent verbal, written, and interpersonal communication skills. You will have a high level of confidentiality, discretion, professional maturity, emotional intelligence & social etiquette. You will have advanced-level experience with Microsoft Office; SAP is a plus.

What are we expecting from you?

The Executive Assistant to the Vice Presidents of Finance & Operations will provide core administrative support including calendar management, booking & coordinating travel, budget and expense management, and assisting with planning, negotiating large scale meetings and other ad-hoc projects as needed. This role will help to facilitate the day-to-day activities and administrative operations of the office. This role reports to the Vice President of Operations and is based in New York.

In this role, you will:

Responsibilities:

• Provide scheduling support to the Finance and Operations members of the Executive leadership team (CoDir); Manage travel schedules anticipating and resolving conflicts.
• Assist the Leadership team with administrative tasks, such as scheduling meetings, managing expense reports, invoice processing, filing, shipping, ordering supplies, receiving visitors, and planning events and coordination for team meetings.
• Book travel, hotels, car service for international and domestic travel and process corresponding expense reports accurately and in compliance with company policies.
• Manage and track departmental budgets, invoices, and expense reports; ensure accuracy, compliance, and cost-effectiveness.
• Support the team culture by organizing departmental meetings, lunches, and celebrations; Create meeting agendas and take & distribute minutes.
• Maintain strong relationships with other Executive Assistants, Senior Executives, their direct reports and global colleagues.
• Manage all administrative tasks and coordination for Sustainability benefits and initiatives including volunteer day organization and execution.
• Assist each Executive by organizing and executing special projects from start to finish with minimal guidance
• Assist in aspects of the onboarding of new team members
• Develop high-level PowerPoint presentations, Excel spread sheets and Word documents as needed.

More than a role...we recruit for a career!

By joining Van Cleef and Arpels, you will be part of a Maison where employee career development is at the heart of our ambition.

Upon your arrival, you will be immersed in our enchanting world with trainings on our history, know-how and creations.

Applicants must have valid work authorization for employment in the USA.

Richemont offers a generous compensation and benefits package for eligible employees.

Expected Salary Range- $95,000 - $105,000 (Annual)

This role is bonus eligible