Executive Assistant

Bitsight; Boston (MA); On-site; USD 90,000 - 120,000; Full time

Job summary

Bitsight is seeking an Executive Partnership & Calendar Manager to partner with our CEO, CFO, and leadership team. You will own complex calendars, coordinate travel, and protect executive focus time while handling confidential information with discretion.

You will support Board meetings and governance activities, assist with offsites and leadership events, and contribute to a positive Boston office environment. Proficiency with AI tools and office suites is required.

Qualifications

• Experience supporting CEOs and C-suite executives.
• Experience managing Board logistics or governance communications.
• Ability to handle confidential information with discretion.
• On-site work at Boston headquarters required 3 days a week.

Responsibilities

• Own complex calendar management and prioritize executive focus.
• Coordinate Board meetings, logistics, and prep materials.
• Support executive operations and events, including offsites.
• Provide light Boston office support and collaborate with admin team.
• Utilize AI productivity tools to streamline workflows.

Skills

Executive support

Calendar management

AI tools

Communication

Travel coordination

Tools

Google Workspace

Microsoft Office

ChatGPT

Claude

Gemini

Job description

Executive Partnership & Calendar Management

• Partner closely with the CEO, CFO, and leadership team to keep them organized, prepared, and focused on top priorities.
• Own complex calendar management, balancing competing priorities, coordinating travel, and protecting executive focus time.
• Track action items, executive commitments, and follow-through to ensure nothing falls through the cracks.
• Maintain a flexible mindset, providing occasional off-hours messaging or urgent support when critical business needs arise.

Board & Executive Operations

• Coordinate Board of Directors and Committee meetings, including scheduling, logistics, and material preparation.
• Serve as a warm, responsive liaison for Board members, investors, and executive stakeholders.
• Support executive strategy sessions, offsites, and key leadership events.
• Handle highly confidential company, financial, and strategic information with total discretion.

Boston Office & Operational Support

• Handle light, local office management duties for our Boston headquarters with other EAs to keep the local workspace welcoming and running smoothly.
• Leverage AI productivity tools (e.g., ChatGPT, Claude, Gemini) alongside Google Workspace and Microsoft Office to streamline workflows and automate routine tasks.
• Collaborate closely with other administrative team members across the company to build a positive, supportive team environment.

Qualifications & Profile

• Prior experience supporting CEOs, CFOs, and managing Board of Directors logistics, ideally within a SaaS or high-growth technology company.
• Genuinely excited about executive support work, bringing a proactive, solution-oriented, and a calm professional approach.
• Exceptional calendar management and organizational skills with an eye for detail and context.
• Comfortable leveraging AI tools to increase efficiency and speed up administrative tasks.
• Willing to provide occasional off-hours messaging support when executives are traveling or time-sensitive matters occur.
• Ability to work on-site in our Boston headquarters at least 3 days per week.

What Success Looks Like

• The CEO and CFO operate with complete trust that their calendars, prep materials, and logistics are handled.
• Board meetings, offsites, and governance communications run effortlessly without friction.
• You bring a calm, upbeat, and resourceful energy to the leadership team and Boston office.
• Routine processes get faster and smarter through proactive problem-solving and modern tool usage.