Executive Assistant to Executive Director - Senior Living

FellowshipLIFE; Freehold Township (NJ); Vor Ort; USD 54.000 - 55.000; Vollzeit

Benefits dieser Stelle

Medical insurance

Dental insurance

Vision insurance

Paid time off

Retirement plan

Supportive culture

Zusammenfassung

Applewood Village is seeking a highly organized and service-oriented Executive Assistant to provide comprehensive administrative support to the Executive Director and senior leadership team at Applewood Village, a Continuing Care Retirement Community, part of FellowshipLIFE Premier Community.

The role requires proactive problem-solving, exceptional communication, and discretion, supporting calendars, travel, board materials, and strategic initiatives across a mission-driven organization

Qualifikationen

• Associate's degree or equivalent combination of education and experience.
• Minimum of 3-5 years of executive administrative support experience.
• Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.
• Exceptional written and verbal communication skills.
• Strong organizational, time-management, and multitasking abilities.
• Demonstrated professionalism, discretion, and confidentiality.

Aufgaben

• Manage executive calendars, appointments, meetings, and travel arrangements.
• Prepare correspondence, reports, presentations, meeting agendas, and executive communications.
• Coordinate Board, committee, and leadership meetings, including scheduling, materials preparation, minute-taking, and follow-up activities.
• Maintain confidential records and information with the highest degree of discretion.
• Assist with special projects, strategic initiatives, and community events.
• Serve as a professional point of contact for residents, families, visitors, and business partners.
• Track and coordinate leadership action items, deadlines, and project milestones.
• Maintain organized filing systems and administrative records.
• Support compliance-related documentation and reporting requirements.
• Assist with budget tracking, invoice processing, and vendor coordination as assigned.
• Provide administrative support to other members of the leadership team as needed.

Kenntnisse

Communication skills

Organizational skills

Time management

Multitasking

Discretion

Ausbildung

Associate degree

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Teams

Jobbeschreibung

Applewood Village is seeking a highly organized and service-oriented Executive Assistant to provide comprehensive administrative support to the Executive Director and senior leadership team at Applewood Village, a Continuing Care Retirement Community, part of FellowshipLIFE Premier Community.

The role requires proactive problem-solving, exceptional communication, and discretion, supporting calendars, travel, board materials, and strategic initiatives across a mission-driven organization