Executive Assistant to Leadership | Senior Living

Fellowshiplifeinc; Freehold (NJ); Vor Ort; USD 54.000 - 55.000; Vollzeit

Benefits dieser Stelle

Medical, dental, and vision insurance

Paid time off and vacation

Retirement savings plan

Supportive and mission-focused culture

Meaningful impact on residents' lives

Zusammenfassung

Applewood Village is seeking a highly organized Executive Assistant to provide comprehensive administrative support to the Executive Director and senior leadership. This role ensures efficient operations, effective communication, and exceptional service throughout our Continuing Care Retirement Community.

The ideal candidate will be a proactive problem-solver with strong communication, meticulous attention to detail, and the ability to handle sensitive information with discretion.

Qualifikationen

• Associate's degree or equivalent combination of education and experience.
• 3-5 years of executive administrative support experience.
• Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.
• Exceptional written and verbal communication skills.
• Strong organizational, time-management, and multitasking abilities.
• Ability to prioritize competing demands in a fast-paced environment.
• Demonstrated professionalism, discretion, and confidentiality.

Aufgaben

• Manage executive calendars, appointments, meetings, and travel arrangements.
• Prepare correspondence, reports, presentations, meeting agendas, and executive communications.
• Coordinate Board, committee, and leadership meetings, including scheduling, materials preparation, minute-taking, and follow-up activities.
• Maintain confidential records and information with the highest degree of discretion.
• Assist with special projects, strategic initiatives, and community events.
• Serve as a professional point of contact for residents, families, visitors, and business partners.
• Track and coordinate leadership action items, deadlines, and project milestones.
• Maintain organized filing systems and administrative records.
• Support compliance-related documentation and reporting requirements.
• Assist with budget tracking, invoice processing, and vendor coordination as assigned.
• Provide administrative support to other members of the leadership team as needed.

Kenntnisse

Executive support

Calendar management

Communication

Microsoft Office

Discretion

Ausbildung

Associate's degree

Tools

Outlook

Word

Excel

PowerPoint

Teams

Jobbeschreibung

Applewood Village is seeking a highly organized Executive Assistant to provide comprehensive administrative support to the Executive Director and senior leadership. This role ensures efficient operations, effective communication, and exceptional service throughout our Continuing Care Retirement Community.

The ideal candidate will be a proactive problem-solver with strong communication, meticulous attention to detail, and the ability to handle sensitive information with discretion.