EXECUTIVE ASSISTANT

Fellowshiplifeinc; Freehold (NJ); On-site; USD 54,000 - 55,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Paid time off and vacation

Retirement savings plan

Supportive and mission-focused culture

Meaningful impact on residents' lives

Job summary

Applewood Village is seeking a highly organized Executive Assistant to provide comprehensive administrative support to the Executive Director and senior leadership. This role ensures efficient operations, effective communication, and exceptional service throughout our Continuing Care Retirement Community.

The ideal candidate will be a proactive problem-solver with strong communication, meticulous attention to detail, and the ability to handle sensitive information with discretion.

Qualifications

• Associate's degree or equivalent combination of education and experience.
• 3-5 years of executive administrative support experience.
• Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.
• Exceptional written and verbal communication skills.
• Strong organizational, time-management, and multitasking abilities.
• Ability to prioritize competing demands in a fast-paced environment.
• Demonstrated professionalism, discretion, and confidentiality.

Responsibilities

• Manage executive calendars, appointments, meetings, and travel arrangements.
• Prepare correspondence, reports, presentations, meeting agendas, and executive communications.
• Coordinate Board, committee, and leadership meetings, including scheduling, materials preparation, minute-taking, and follow-up activities.
• Maintain confidential records and information with the highest degree of discretion.
• Assist with special projects, strategic initiatives, and community events.
• Serve as a professional point of contact for residents, families, visitors, and business partners.
• Track and coordinate leadership action items, deadlines, and project milestones.
• Maintain organized filing systems and administrative records.
• Support compliance-related documentation and reporting requirements.
• Assist with budget tracking, invoice processing, and vendor coordination as assigned.
• Provide administrative support to other members of the leadership team as needed.

Skills

Executive support

Calendar management

Communication

Microsoft Office

Discretion

Education

Associate's degree

Tools

Outlook

Word

Excel

PowerPoint

Teams

Job description

GENERAL & ADMINISTRATIVE Full Time Freehold, NJ, US

Salary Range: $39.00 To $40.00 Hourly

EXECUTIVE ASSISTANT

Executive Assistant

Applewood Village A Continuing Care Retirement Community, A FellowshipLIFE Premier Community

Join a Mission-Driven Team Dedicated to Excellence in Senior Living

Applewood Village is seeking a highly organized, professional, and service-oriented Executive Assistant to provide comprehensive administrative support to the Executive Director and senior leadership team. This key position serves as a trusted partner to leadership, helping ensure efficient operations, effective communication, and exceptional service throughout our continuing care retirement community.

The ideal candidate is a proactive problem-solver with exceptional communication skills, strong attention to detail, and the ability to handle sensitive and confidential information with professionalism and discretion.

Position Summary

The Executive Assistant provides high-level administrative and organizational support to executive leadership, coordinates special projects, manages complex calendars and communications, and serves as a liaison among residents, family members, team members, vendors, and external stakeholders.

• Manage executive calendars, appointments, meetings, and travel arrangements.
• Prepare correspondence, reports, presentations, meeting agendas, and executive communications.
• Coordinate Board, committee, and leadership meetings, including scheduling, materials preparation, minute-taking, and follow-up activities.
• Maintain confidential records and information with the highest degree of discretion.
• Assist with special projects, strategic initiatives, and community events.
• Serve as a professional point of contact for residents, families, visitors, and business partners.
• Track and coordinate leadership action items, deadlines, and project milestones.
• Maintain organized filing systems and administrative records.
• Support compliance-related documentation and reporting requirements.
• Assist with budget tracking, invoice processing, and vendor coordination as assigned.
• Provide administrative support to other members of the leadership team as needed.

Qualifications

Required

• Associate's degree or equivalent combination of education and experience.
• Minimum of 3-5 years of executive administrative support experience.
• Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.
• Exceptional written and verbal communication skills.
• Strong organizational, time-management, and multitasking abilities.
• Ability to prioritize competing demands in a fast-paced environment.
• Demonstrated professionalism, discretion, and confidentiality.

Preferred

• Previous experience in healthcare, senior living, continuing care retirement communities, hospitality, or nonprofit organizations.
• Experience supporting executive leaders, boards, or governing committees.
• Knowledge of aging services and resident-centered care environments.

What We Offer

• Medical, dental, and vision insurance
• Paid time off and vacation
• Retirement savings plan
• Supportive and mission-focused culture
• Opportunity to make a meaningful impact in the lives of older adults

Why Applewood Village/Fellowship Life?

At Applewood Village, we are dedicated to creating an exceptional living experience for our residents and a rewarding workplace for our team members. We value compassion, integrity, excellence, and service. If you are a highly organized professional who enjoys supporting leadership and contributing to a thriving community, we encourage you to apply.

FellowshipLIFE is more than a workplace. Every day, our teams across our Life Plan Communities in New Jersey come together with a shared purpose: to serve others with compassion, excellence, and a genuine spirit of hospitality. Whether your role is in healthcare, hospitality, operations, administration, or support services, what you do truly matters. Each team member helps create an environment where everyone feels valued, supported, and encouraged to grow.

As a mission-driven organization, FellowshipLIFE is committed not only to enriching the lives of older adults and those we serve, but also to helping our team members thrive. We believe in creating opportunities for growth, supporting career development, and recognizing the unique strengths each person brings. Here, you’re encouraged to learn, advance, and build a future you’re proud of all while being part of a team that truly values you and your contributions.