Elite Executive Assistant for High-Impact Leaders

Audiochuck, LLC; Indianapolis (IN); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

Medical, dental, vision

401(k) with employer match

Generous PTO

Paid parental leave

Team events

Job summary

Audiochuck, LLC is seeking a hands-on Executive Assistant to provide high-level administrative support to the leadership team in our Indianapolis office. This full-time, in-person role requires discretion and proactive problem-solving in a fast-paced environment.

You will manage calendars, coordinate travel, draft communications, and collaborate with the EA team to ensure seamless operations and coverage during absences. Evening or weekend work may be required occasionally.

Qualifications

• 3+ years of experience as an Executive Assistant or similar role.
• Proven ability to manage multiple priorities, deadlines, and complex schedules with precision.
• Strong written and verbal communication skills, interacting professionally at all levels.
• Proactive problem-solver who anticipates needs and resolves issues independently.
• High level of discretion and professionalism with sensitive information.
• Proficiency in Google Workspace and Slack; experience with Expensify.
• Flexible and adaptable in a fast-changing environment.

Responsibilities

• Manage complex calendars for leadership team members, proactively scheduling meetings and preparing agendas.
• Coordinate travel arrangements, including flights, lodging, and ground transportation; deliver detailed itineraries.
• Screen, prioritize, and respond to email, calls, and other correspondence on a leader's behalf.
• Draft, edit, and distribute internal and external communications; share updates across channels.
• Partner with the EA Team to share coverage and align on processes; support other leaders as needed.
• Assist with special projects and coordinate company events and team off-sites.

Skills

Calendar management

Executive support

Communication

Discretion

Multitasking

Google Workspace

Slack

Expense reporting

Education

Bachelor's degree or equivalent experience

Tools

Google Workspace

Slack

Expensify

Airtable

Job description

Audiochuck, LLC is seeking a hands-on Executive Assistant to provide high-level administrative support to the leadership team in our Indianapolis office. This full-time, in-person role requires discretion and proactive problem-solving in a fast-paced environment.

You will manage calendars, coordinate travel, draft communications, and collaborate with the EA team to ensure seamless operations and coverage during absences. Evening or weekend work may be required occasionally.