Executive Assistant

Arrow Search Partners; West Palm Beach (FL); On-site; USD 90,000 - 110,000; Full time

Job summary

Arrow Search Partners is looking for an Executive Assistant in West Palm Beach, Florida. The role involves scheduling appointments, planning meetings, and preparing expense reports. Ideal candidates have a Bachelor’s degree and 3-5 years of experience supporting high-level executives. Proficiency in Microsoft Office Suite and Canva is required. Salary ranges from $90,000 to $110,000, offering a competitive package within a reputable real estate and investment firm.

Qualifications

• 3-5 years of related Executive Assistant experience to high-level executives.
• Strong proficiency with Microsoft Office Suite and Canva.
• Experience handling confidential information.

Responsibilities

• Schedule appointments and manage calendar daily.
• Assist with planning meetings, greet guests, and coordinate arrangements.
• Plan travel arrangements including airline and hotel bookings.

Skills

Microsoft Office Suite

Canva

Research skills

Confidential information handling

Education

Bachelor's degree

Job description

About the Company

Our client is a real estate and investment firm developing and managing large-scale, mixed-use developments and high-quality residential communities. With a portfolio that spans luxury properties, affordable housing, retail, and hospitality, it is recognized for shaping urban landscapes through innovative design and long-term vision.

Responsibilities

• Schedule appointments and review and manage calendar daily
• Assist with planning large meetings and events, greet guests, and coordinate conference rooms and meal arrangements as needed
• Plan travel arrangements including airline reservations, hotel accommodations, and car service arrangements
• Act as gatekeeper and primary point of contact between executives, managers, and visitors
• Ensure smooth communication between all internal departments and external contacts
• Prepare materials for meetings as needed
• Prepare expense reports
• Assist with personal duties and ad hoc projects

Requirements

• Bachelor’s degree required
• 3-5 years of related EA experience to high-level executives
• Strong proficiency with Microsoft Office Suite and Canva
• Ability to perform necessary and integral research when needed
• Experience handling confidential information

Salary Range

$90,000 - $110,000