Executive Assistant to EVP of Development

Confidential Company; New York (NY); On-site; USD 90,000 - 110,000; Full time

Benefits offered by this job

Discretionary bonus

Benefits

Job summary

Confidential Company in New York seeks an Executive Assistant to the EVP of Development to manage a demanding calendar, coordinate multi-time-zone travel, and support daily operations in a fast-paced environment.

The role requires discretion, superb organization, and proactive communication, with a focus on gatekeeping for a senior leader while partnering with Finance, HR, and the broader team.

Qualifications

• 3+ years of executive-level administrative experience; corporate experience preferred.
• Extremely detail-oriented, organized, proactive, and dependable.
• Confident managing and prioritizing a senior executive’s time while holding them accountable.
• Gatekeeper who navigates personalities, office dynamics, and priorities.
• Comfortable receiving direct feedback without taking it personally.

Responsibilities

• Own and manage a complex calendar, anticipating conflicts across multiple offices and time zones.
• Coordinate extensive domestic and international travel, including air, ground transportation, and accommodations.
• Prepare and process expense reports with Finance.
• Coordinate and plan internal and external events, including lunches, dinners, networking events, conferences, and speaking engagements.
• Serve as a key contact for new hires, technology setup, department needs, and office supplies.
• Manage conference rooms, phone lines, messages, and general office organization.
• Assist with presentations, reports, internal and external materials, printing, and binding.
• Take ownership of ad hoc projects and support the executive and broader team as needed.

Skills

Executive support

Calendar management

Travel coordination

Expense reporting

Event planning

Confidentiality

High communication skills

Tools

Microsoft Outlook

Word

Excel

PowerPoint

Job description

Executive Assistant to EVP of Development

Location: Hudson Yards, NYC

Schedule: 5 days onsite | 9:00 AM–6:00 PM, with flexibility as needed

Compensation: $90k - $110k, paid hourly + overtime + discretionary bonus + benefits

Responsibilities:

• Own and manage a complex, constantly evolving calendar, anticipating conflicts and navigating multiple offices and time zones
• Coordinate extensive domestic and international travel, including air, ground transportation, and accommodations
• Prepare and process expense reports while partnering closely with Finance
• Coordinate and plan internal and external events, including lunches, dinners, networking events, conferences, and speaking engagements
• Serve as a key point of contact for new hires, technology setup, department needs, and office supplies
• Manage conference rooms, phone lines, messages, and general office organization
• Assist with presentations, reports, internal and external materials, printing, and binding
• Take ownership of ad hoc projects and support the executive and broader team as needed

The Ideal Candidate:

• 3+ years of strong executive-level administrative experience; corporate experience highly preferred
• Extremely detail-oriented, organized, proactive, and dependable
• Confident managing and prioritizing a senior executive’s time while holding them accountable to commitments
• A true gatekeeper who understands how to navigate personalities, office dynamics, and competing priorities
• Thick-skinned and comfortable receiving direct feedback without taking it personally
• Thrives in “organized chaos” and can quickly shift direction when priorities change
• Has a strong sense of urgency and consistently stays one step ahead
• Team-oriented, humble, and operates with a no-ego, team-first mentality
• Highly professional and mature with excellent written and verbal communication skills
• Comfortable handling highly confidential and sensitive information
• Advanced proficiency in Microsoft Outlook; strong knowledge of Word, Excel, and PowerPoint
• Exceptional multitasking, time management, and organizational skills