Executive Assistant to President

Career Group; New York (NY); On-site; USD 150,000 - 250,000; Full time

Benefits offered by this job

Discretionary bonus

Fully paid health benefits

25 days PTO

Daily breakfast and lunch

Job summary

A top-tier hedge fund is seeking an experienced Executive Assistant to support the President in a fast-paced environment. The role involves managing complex schedules, ensuring the leader is prepared for meetings, and coordinating travel. Candidates should have over 3 years of experience with senior executives, preferably in financial services. This position offers a competitive salary of $150,000 – $250,000, discretionary bonuses, and fully paid health benefits.

Qualifications

• 3+ years supporting C-suite executives or 5+ years supporting senior leadership.
• Experience in financial services strongly preferred, hedge fund experience is a plus.
• Proven track record managing complex scheduling for a high-demand executive.

Responsibilities

• Manage a complex, high-volume, ever-changing calendar.
• Ensure the President is optimally prepared for all meetings.
• Act as a strategic gatekeeper for scheduling requests.
• Coordinate global travel arrangements.

Skills

Proactive problem solving

Exceptional organizational skills

High-touch support experience

Strong judgment

Education

Bachelor’s degree preferred

Job description

A top-tier, mid-sized hedge fund is seeking an experienced Executive Assistant to support a highly dynamic President in a fast-paced, high-performance environment. This is a unique opportunity to step into a well-established role supporting a senior leader.

Location: Midtown East, New York City

Schedule: In-office, 5 days/week (Monday–Friday)

Typical office hours are approximately 7:45 AM to 6:00/6:30 PM. While the role does not require constant weekend work, the ideal candidate maintains a responsive, “24/7 mindset” for urgent matters.

• Salary: around $150,000 – $250,000 (commensurate with experience)
• Discretionary bonus
• Fully paid health benefits
• 25 days PTO
• Daily breakfast and lunch and other perks

Role Overview

This role requires a highly proactive, detail-oriented Executive Assistant who thrives in a demanding, high-touch environment. The President operates at a rapid pace with constant calendar changes and high-volume communication, requiring exceptional organizational skills, sound judgment, and adaptability.

Key Responsibilities

• Manage a complex, high-volume, ever-changing calendar with precision and foresight
• Ensure the President is consistently prepared, on time, and optimized for all meetings
• Act as a strategic gatekeeper for internal and external scheduling requests
• Coordinate global travel arrangements and process expense reports
• Partner closely with a Personal Assistant on select personal matters
• Anticipate needs and proactively solve problems in real time

Qualifications

• 3+ years supporting C‑suite executives (or 5+ years supporting senior leadership)
• Experience in financial services strongly preferred; hedge fund experience is a plus
• Proven track record managing complex scheduling for a high-demand executive
• Bachelor’s degree preferred (not required with relevant experience)
• Strong preference for candidates with in-office, high-touch support experience

Ideal Candidate Profile

• Highly proactive and solutions-oriented, with a demonstrated ability to drive outcomes
• Strong judgment, intellectual flexibility, and adaptability under pressure
• Confident, assertive, and comfortable operating in a fast-paced environment
• Collaborative, team-oriented, and personable with a warm, professional demeanor
• Process-driven but not rigid—able to pivot seamlessly when priorities shift
• High level of integrity, self-awareness, and accountability

If you are a dedicated Executive Assistant who thrives in a fast-paced, high-impact role and enjoys being a true partner to senior leadership, we encourage you to apply.