Executive Assistant Human Resources

Confidential Company; New York (NY); Hybrid; USD 108,000 - 132,000; Full time

Benefits offered by this job

Hybrid schedule

Discretionary bonus

Job summary

Confidential Company in Midtown Manhattan is seeking an Executive Assistant to support senior HR leadership. The role is highly visible, requiring a proactive, discreet, and project-driven professional who thrives in a fast-paced, high-performance environment.

The candidate will manage complex calendars, coordinate domestic and international travel, onboarding logistics, and interview scheduling, while partnering with Learning & Development on training programs and events.

Qualifications

• 4–7+ years of Executive Assistant experience supporting senior executives in a fast-paced corporate environment.

Responsibilities

• Provide executive support to senior Human Resources leadership, including complex calendar management, meeting coordination, and executive communications.
• Coordinate domestic and international travel, detailed itineraries, and expense reporting.
• Manage confidential HR initiatives, onboarding logistics, interview scheduling, and candidate coordination.
• Partner with Learning & Development leadership to coordinate training programs, workshops, and leadership events.
• Plan and execute team meetings, off-sites, training sessions, and firm events from start to finish.
• Prepare presentations, meeting materials, agendas, and executive correspondence.
• Manage special projects and cross-functional initiatives while maintaining attention to detail.
• Serve as a trusted partner to senior leaders by anticipating needs and ensuring seamless day-to-day operations.

Skills

Executive support

Calendar management

Travel coordination

Onboarding logistics

Interview scheduling

Project management

Event planning

Presentations

Cross-functional collaboration

Discretion / confidentiality

MS Office

Communication

Education

Bachelor's degree

Tools

Microsoft Office

Job description

Location: Midtown Manhattan

Schedule: Hybrid - 4 days onsite, 1 day remote

Compensation: up to $120,000 base (DOE) + Overtime + Discretionary Bonus

Our client, a prestigious global hedge fund, is seeking an exceptional Executive Assistant to support senior Human Resources leadership. This is a highly visible role for a polished, proactive professional who thrives in a fast-paced, high-performance environment and enjoys being a true strategic partner.

This team is looking for someone with a high-touch support style who naturally anticipates needs, exercises sound judgment, and operates with the utmost discretion. The ideal candidate is resourceful, detail-oriented, and enjoys owning projects from inception through execution while managing multiple competing priorities.

What You'll Do

• Provide executive support to senior Human Resources leadership, including complex calendar management, meeting coordination, and executive communications.
• Coordinate domestic and international travel, detailed itineraries, and expense reporting.
• Manage confidential HR initiatives, onboarding logistics, interview scheduling, and candidate coordination.
• Partner closely with Learning & Development leadership to coordinate training programs, workshops, and leadership events.
• Plan and execute team meetings, off-sites, training sessions, and firm events from start to finish.
• Prepare presentations, meeting materials, agendas, and executive correspondence.
• Manage special projects and cross-functional initiatives while maintaining exceptional attention to detail.
• Serve as a trusted partner to senior leaders by anticipating needs and ensuring seamless day-to-day operations.

Qualifications

• 4-7+ years of Executive Assistant experience supporting senior executives in a fast-paced corporate environment.
• Previous Executive Assistant experience supporting Human Resources leadership is strongly preferred.
• Bachelor's degree preferred, though equivalent experience will be considered.
• Outstanding organizational, communication, and project management skills.
• Ability to manage multiple priorities while maintaining professionalism and confidentiality.
• Advanced Microsoft Office proficiency.
• A proactive, solutions-oriented mindset with exceptional follow-through.