Executive Assistant to VP of Strategy & Operations

Solomon Page; Greenwich (CT); Hybrid; USD 120,000 - 135,000; Full time

Benefits offered by this job

100% company-paid medical insurance

401(k) plan

Seamless lunch

Job summary

Solomon Page is seeking an Executive Assistant to provide primary support to the VP of Strategy & Operations, with backup support for the CEO. The role is split between New York City and Greenwich, CT, with approximately three days in New York and two days in Greenwich.

The primary duties include sophisticated calendar management, travel coordination, expenses, and executive-level support. Candidates should have 5+ years of EA experience in private equity, investment management, or a similar

Qualifications

• 5+ years of Executive Assistant or senior administrative experience supporting senior leaders.
• Experience in private equity, investment management, financial services, or similar fast-paced environment preferred.
• Proven ability managing complex executive calendars and sophisticated domestic/international travel.

Responsibilities

• Provide primary executive administrative support to the VP of Strategy & Operations, with backup support for the CEO.
• Manage a complex and constantly changing calendar of meetings, calls, and travel.
• Coordinate multi-time-zone schedules and travel arrangements, including private aviation as needed.
• Prepare concise travel itineraries and manage expense submissions and reimbursements.
• Support with PowerPoint presentations and executive materials.

Skills

Calendar management

Travel coordination

Executive support

Discretion

Written & verbal communication

High-urgency environment

Education

Bachelor's degree

Tools

Microsoft 365

Outlook Calendar

Microsoft Teams

Job description

A leading investment and strategic advisory firm backed by a prominent private equity investment platform is seeking an Executive Assistant to provide primary support to the VP of Strategy & Operations, with backup support for the CEO. The position is split between New York City and Greenwich, CT, with approximately three days in New York and two days in Greenwich. The primary EA responsibilities involve sophisticated calendar management, travel coordination, expenses, presentations, and executive support. The backup CEO responsibilities require a high level of discretion and expertise in complex scheduling and domestic and international travel, including private aviation. Candidates must have a minimum of 5+ years of applicable experience supporting senior executives in private equity, investment management, financial services, or another highly demanding corporate environment and a Bachelor’s is strongly preferred/required. They should be incredibly polished, professional, intelligent, flexible, proactive, possess excellent interpersonal and communication skills (both verbal and written), and comfortable operating with a high degree of urgency, discretion, and autonomy. This is an excellent opportunity for someone who enjoys working at the intersection of executive support, strategy, and complex business operations in a dynamic, fast-pace environment!

• Salary depends on experience (120-135k base), plus discretionary bonus eligibility. Amazing benefits! 100% company-paid medical insurance, 401(k) plan, Seamless lunch, etc.
• Hours are 9:00am-6:00pm, with flexibility as needed. The position is split between New York City and Greenwich, CT, with approximately three days in New York and two days in Greenwich. The role offers a reverse commute opportunity, making the role particularly accessible to NYC commuters, with the Greenwich office located approximately a two-minute walk from the train station.

Responsibilities

• Provide primary executive administrative support to the VP of Strategy & Operations, with backup support for the CEO.
• Manage a complex and constantly changing calendar of meetings, calls, and travel.
• Proactively coordinate appointments and anticipate scheduling needs.
• Build strong relationships with clients and internal stakeholders to facilitate scheduling.
• Manage competing priorities while maintaining exceptional accuracy and attention to detail.
• Coordinate across multiple time zones and ensure schedules are appropriately planned.
• Partner with the firm’s travel agency to arrange domestic and international transportation and accommodations.
• Prepare clear, detailed, and concise travel itineraries.
• Manage timely and accurate expense submissions and reimbursements.
• Partner with the CFO to ensure expenses comply with applicable policies.
• Track expenses and outstanding reimbursements.
• Assist with PowerPoint presentations and executive-level materials.
• Maintain visibility into and track key client priorities and follow-ups.
• Seamlessly provide coverage for the CEO's Executive Assistant during absences, travel, and high-volume periods.
• Manage a fast-changing executive calendar and quickly adjust priorities as circumstances change.
• Coordinate complex domestic and international travel, including commercial and private aviation.
• Work with FBOs and other aviation-related logistics as needed.
• Create highly detailed travel itineraries incorporating ground transportation, time-zone changes, and international travel requirements.
• Remain highly responsive during executive travel and resolve last-minute disruptions, cancellations, and schedule changes.
• Provide calm, solutions-oriented support during high-pressure situations.

Required Qualifications

• Minimum 5+ years of Executive Assistant or senior administrative experience, ideally supporting senior operational leaders and/or C-suite executives.
• Experience in private equity, investment management, financial services, or another fast-paced, high-performance environment strongly preferred.
• Proven experience managing complex executive calendars and sophisticated domestic and international travel.
• Experience with private aviation and FBO logistics is highly desirable.
• Advanced proficiency with Microsoft 365, Outlook Calendar, Microsoft Teams, and relevant travel or project-management systems.
• Exceptional organizational skills and meticulous attention to detail.
• Ability to anticipate needs, exercise sound judgment, and operate independently.
• Highly adaptable with the ability to shift quickly between routine executive support and urgent, high-priority matters.
• Excellent written and verbal communication skills.
• Polished executive presence and confidence interacting with senior executives, clients, investors, and portfolio-company leadership.
• Exceptional discretion and ability to handle confidential information.
• A calm, resourceful, and solutions-oriented approach under pressure.