Administrative Assistant to Director of Education

National Polytechnic College; Long Beach (CA); On-site; USD 30,000 - 36,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

IRA retirement plan

Job summary

National Polytechnic College in Long Beach, CA seeks an Administrative Assistant to support the Director of Education in daily operations, including calendar management, communications, and scheduling of courses and labs.

The role requires strong organizational skills, LMS experience (Blackboard Ultra preferred), proficiency in Microsoft Office, and the ability to work with AI-assisted workflows. On-site, full-time position with benefits.

Qualifications

• Excellent written and verbal communication skills.
• Experience with LMS management, especially Blackboard Ultra.
• Experience using AI tools at a research or applied level.
• Strong time-management and multitasking abilities.
• High attention to detail.
• Proficiency with Microsoft Office.
• Strong interpersonal skills.
• BS in Education preferred.

Responsibilities

• Executive Support: Manage the DOE's calendar of appointments and events, draft and send communications, organize meetings and logistics, screen and relay messages.
• Faculty & Course Coordination: Schedule CPR/BLS and lab courses; coordinate MRI and Nuclear Medicine labs; share schedules with faculty, students, and providers.
• LMS & Curriculum Support: Manage LMS Institution Page, update content, verify user permissions, troubleshoot under DOE supervision; assist in curriculum coordination.
• Compliance & Administration: Support policy development, audits, accreditation documentation, and maintain academic records; coordinate travel arrangements.

Skills

Communication skills

LMS management

AI tools familiarity

Time management

Attention to detail

Microsoft Office

Interpersonal skills

Education

BS in Education (preferred)

Tools

Blackboard Ultra

Microsoft Office suite

AI tools platforms

Job description

Pay: $22.00 – $26.00 per hour

Location: On Campus (In Person) | Schedule: Full Time

Reports to: Director of Education (DOE)

About The Role

The Administrative Assistant supports the Director of Education (DOE) in the daily operations of the academic department — managing calendars and communications, coordinating course and lab scheduling, supporting curriculum and compliance work, and assisting faculty. This is a hands‑on role for someone organized, detail-oriented, and comfortable using modern tools including AI‑assisted workflows.

Responsibilities

Executive Support

• Manage the DOE's calendar of appointments and events
• Draft, review, and send communications on behalf of the DOE as requested
• Organize and prepare for meetings, including gathering documents and coordinating logistics
• Screen and respond to phone calls, relaying messages and information to the DOE as needed
• Prioritize and respond to emails when appropriate

Faculty & Course Coordination

• Provide faculty support, including scheduling, onboarding logistics, and responding to faculty questions on the DOE's behalf
• Coordinate CPR/BLS and Venipuncture course scheduling — securing calendar approval, distributing schedules to faculty, and announcing course dates to faculty, students, and providers
• Coordinate MRI and Nuclear Medicine lab course scheduling — securing calendar approval, distributing schedules to faculty, and announcing course dates to faculty, students, and providers

LMS & Curriculum Support

• Assist in managing the LMS Institution Page, including announcements, user permission verification, content updates, and troubleshooting (under DOE supervision)
• Support curriculum coordination — tracking updates, organizing documentation, and facilitating communication between faculty and administration
• Maintain and update Blackboard Learning Resource Center materials as needed

Compliance & Administration

• Support research and development of academic policies in line with state and federal regulations
• Assist in preparing audits, annual reports, and state/federal accreditation documentation
• Maintain academic records and documents per DOE direction
• Coordinate travel accommodations and reimbursement documentation as needed
• Support the DOE on projects assigned by the Executive Directors

Skills And Qualifications

• Excellent written and verbal communication skills required
• Experience with LMS management required; Blackboard Ultra experience strongly preferred
• Experience using AI tools at a research or applied level, including familiarity with AI agents
• Strong time-management, organizational, and multitasking skills
• High attention to detail
• Proficiency with common office software (e.g., Microsoft Office)
• Strong interpersonal skills
• BS in Education preferred

Benefits

Following successful completion of a 90-day probationary period, eligible employees receive:

• Medical insurance
• Dental insurance
• Vision insurance
• Life insurance
• IRA retirement plan

All qualified applicants will receive consideration for employment regardless of age, race, color, sex, gender, religion, national origin, physical or mental disability, citizenship, or any other classes recognized by state or local law or any other characteristic protected under applicable federal, state, or local law. We are a drug‑free workplace.