Education Admin Assistant - On Campus & AI Tools

National-Polytechnic-College-; Lakewood (CA); On-site; USD 30,000 - 36,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

IRA retirement plan

Job summary

National- Polytechnic- College- on campus is seeking an Administrative Assistant to the Director of Education. The role supports the DOE with calendar management, communications, course and lab scheduling, and curriculum compliance in a hands-on, organized environment.

Ideal candidates will have LMS management experience (Blackboard Ultra preferred), strong communication skills, and proficiency with common office software. Full-time, in-person position with standard benefits.

Qualifications

• Excellent written and verbal communication required.
• Experience with LMS management; Blackboard Ultra preferred.
• Experience using AI tools at a research or applied level.
• Strong time-management, organizational, and multitasking skills.
• High attention to detail.
• Proficiency with Microsoft Office.
• BS in Education preferred.

Responsibilities

• Manage the DOE's calendar of appointments and events.
• Draft, review, and send communications on behalf of the DOE as requested.
• Organize and prepare for meetings, including gathering documents and coordinating logistics.
• Screen and respond to phone calls, relaying messages and information to the DOE as needed.
• Prioritize and respond to emails when appropriate.
• Provide faculty support, including scheduling, onboarding logistics, and responding to faculty questions on the DOE's behalf.
• Coordinate CPR/BLS and Venipuncture course scheduling — securing calendar approval, distributing schedules to faculty, and announcing course dates to faculty, students, and providers.
• Coordinate MRI and Nuclear Medicine lab course scheduling — securing calendar approval, distributing schedules to faculty, and announcing course dates to faculty, students, and providers.
• Assist in managing the LMS Institution Page, including announcements, user permission verification, content updates, and troubleshooting (under DOE supervision).
• Support curriculum coordination — tracking updates, organizing documentation, and facilitating communication between faculty and administration.
• Maintain and update Blackboard Learning Resource Center materials as needed.
• Support research and development of academic policies in line with state and federal regulations.
• Assist in preparing audits, annual reports, and state/federal accreditation documentation.
• Maintain academic records and documents per DOE direction.
• Coordinate travel accommodations and reimbursement documentation as needed.
• Support the DOE on projects assigned by the Executive Directors.

Skills

Communication skills

Time management

Organizational skills

Multitasking

Interpersonal skills

Microsoft Office

AI tools

Attention to detail

Education

BS in Education

Tools

Blackboard Ultra

Job description

National- Polytechnic- College- on campus is seeking an Administrative Assistant to the Director of Education. The role supports the DOE with calendar management, communications, course and lab scheduling, and curriculum compliance in a hands-on, organized environment.

Ideal candidates will have LMS management experience (Blackboard Ultra preferred), strong communication skills, and proficiency with common office software. Full-time, in-person position with standard benefits.