Executive Assistant to Division Lead

Careers at Southland; Union City (CA); Presencial; USD 67 000 - 79 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

401(k) with company match

Medical, dental, vision insurance

Annual bonus program

Life insurance

Disability insurance

Pre-tax FSA

Paid parental leave

Paid holidays, vacation, and personal]

Professional development memberships

Wellness benefits

Resumo da oferta

Southland Industries is seeking a Senior Administrative Assistant for our Northern California Division to act as a trusted partner to the Division Lead. You will manage executive calendars, coordinate meetings and travel, prepare executive materials, and oversee expense processes while safeguarding confidential information.

The role requires 4 years of admin experience, strong communication, and proficiency in MS Office.

Qualificações

• High School Diploma or equivalent required.
• Associate or bachelor’s degree preferred but not required.
• Experience supporting executive-level leaders or senior management in a fast-paced corporate environment.
• Proven ability to build positive relationships across all levels of an organization.
• Self-starter who can work independently and anticipate needs.
• Experience coordinating executive meetings, travel, events, and cross-functional projects.
• 4 years of administrative support experience.
• Strong verbal and written communication skills.
• Ability to communicate with all organizational levels.
• Experience in construction, engineering, manufacturing, professional services, or project-based industries preferred.
• Excellent customer service skills.
• Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word, Teams, SharePoint).
• Ability to operate and troubleshoot office equipment.
• Strong organizational, time management, and problem-solving skills.
• Project coordination skills.
• Ability to handle sensitive and confidential materials.

Responsabilidades

• Provide clerical and administrative support to department and senior managers.
• Edit, proof, format, and produce documents and presentations.
• Input data and manage filings and archiving.
• Handle mail and phone communications; screen calls and visitors.
• Prepare routine and non-routine reports and presentation materials, including graphs and charts.
• Schedule and coordinate meetings, events, and travel; negotiate venues and vendor services.
• Order and deliver supplies; prepare and submit expense reports.
• Assist with small projects as needed.

Conhecimentos

Executive support

Calendar management

Travel coordination

Customer service

Verbal and written communication

Document editing

Cross-functional coordination

Formação académica

High School Diploma or equivalent

Associate or Bachelor's degree preferred

Ferramentas

Microsoft Office Suite

Outlook

Excel

PowerPoint

Word

Teams

SharePoint

Descrição da oferta de emprego

Southland Industries is seeking a Senior Administrative Assistant for our Northern California Division to act as a trusted partner to the Division Lead. You will manage executive calendars, coordinate meetings and travel, prepare executive materials, and oversee expense processes while safeguarding confidential information.

The role requires 4 years of admin experience, strong communication, and proficiency in MS Office.