Administrative Services Leader — Facilities & Contracts

Southland Industries; Horsham, Northern (PA, KY); Hybrid; USD 85,000 - 115,000; Full time

Benefits offered by this job

50% company match (no cap)

100% paid for employee

Annual bonus program

Job summary

Southland Industries is seeking an Administrative Services Manager to lead division office operations, supervise administrative staff, and drive process improvements. You will coordinate contracts, space planning, events, and vendor relationships to keep the office running smoothly.

The role requires a track record in executive support and office management, strong MS Office skills, and the ability to prioritize competing needs while building cross-functional relationships across the

Qualifications

• 10 years of experience in executive support and office management.
• Previous experience with people management.
• Advanced experience and skills using Microsoft Office: Word, PowerPoint and Excel.
• Ability to build and manage complex business relationships.
• Ability to effectively prioritize competing needs and requirements.
• Ability to effectively question decisions and conclusions using thinking skills and reasoned judgements.

Responsibilities

• Provide direction and leadership to the admin staff responsible for administration and division office services.
• Directly manage space planning, renovations and construction projects; coordinate with vendors and leadership.
• Oversee contract lifecycle and support to departments including invoicing and filing.
• Plan in-house or off-site activities and events; support project documentation.
• Manage and order office supplies and divisional swag as needed.
• Coordinate agendas, meeting materials and logistics for divisional leadership meetings.
• Liaise with internal departments to manage communications for the division.

Skills

Executive support

Office management

People management

Relationship building

Prioritization

Critical thinking

Tools

Microsoft Office

Job description

Southland Industries is seeking an Administrative Services Manager to lead division office operations, supervise administrative staff, and drive process improvements. You will coordinate contracts, space planning, events, and vendor relationships to keep the office running smoothly.

The role requires a track record in executive support and office management, strong MS Office skills, and the ability to prioritize competing needs while building cross-functional relationships across the