Executive Assistant to Division Chiefs—Strategic Admin

IDR, Inc.; Boston (MA); On-site; USD 70,000 - 100,000; Full time

Benefits offered by this job

Competitive compensation package

Full Benefits; Medical, Vision, Dental

Industry leading organization

Job summary

IDR, Inc. in Boston, MA is seeking an Executive Assistant to join one of our top clients.

The role focuses on high-level administrative support for division chiefs and upcoming vice chairs, managing complex schedules, coordinating communications, and ensuring seamless operations. The ideal candidate holds a Bachelor's degree and has proven experience with executive calendars, travel arrangements, and Microsoft Outlook.

Qualifications

• Bachelor's degree required.
• Proven experience managing executive calendars and supporting senior leaders.
• Excellent organizational and time management skills.
• Ability to handle last-minute schedule changes and prioritize effectively.
• Proficiency in Microsoft Outlook and other Office tools.

Responsibilities

• Provide administrative support to high-level executives including calendar management, travel arrangements, and preparing relevant documents.
• Serve as a primary point of contact for internal and external stakeholders, ensuring clear and efficient communication.
• Assist with coordinating meetings, including scheduling, logistics, and follow-up.
• Manage travel and reimbursement processes while maintaining accurate records.
• Cross-cover for other senior administrative staff as needed, ensuring continuous support within the division.

Skills

Calendar management

Travel arrangements

Executive support

Communication

Outlook proficiency

Education

Bachelor's degree

Tools

Microsoft Outlook

Microsoft Office

Job description

IDR, Inc. in Boston, MA is seeking an Executive Assistant to join one of our top clients.

The role focuses on high-level administrative support for division chiefs and upcoming vice chairs, managing complex schedules, coordinating communications, and ensuring seamless operations. The ideal candidate holds a Bachelor's degree and has proven experience with executive calendars, travel arrangements, and Microsoft Outlook.