Remote Strategic Executive Assistant

Excellus BCBS; City of Albany (NY); On-site; USD 32,959,000 - 46,942,000; Full time

Job summary

Excellus BCBS seeks an Executive Assistant to provide high‑level administrative, strategic, and operational support to senior leadership. You will manage complex calendars, coordinate communications, and act as a trusted partner to executives to ensure strategic priorities are executed efficiently.

Responsibilities include preparing materials for decision making, coordinating meetings, travel, and key initiatives, and driving process improvements.

Qualifications

• Five (5) years of progressive administrative or related experience.
• Advanced proficiency in Microsoft Office and collaboration tools (Teams, SharePoint, AI Agents etc.).
• Intermediate organizational, planning, and critical thinking skills.
• Advanced customer service, problem solving, time management and customer relations knowledge.
• Advanced senior leader level communication and stakeholder management abilities.
• In‑depth knowledge of organizational structure, policies, and decision‑making processes.
• Intermediate knowledge of project management principles and process improvement.
• Demonstrated ability to act on behalf of the Senior Leader within understood boundaries.
• Advanced level attention to detail.

Responsibilities

• Provides comprehensive, day‑to‑day executive administrative support to senior leaders and/or division.
• Anticipates needs, proactively manages priorities, and resolves issues independently.
• Oversees complex calendar management for senior leader(s), all company sponsored travel, and executive communications.
• Identifies risk, gaps and process improvements opportunities and provide recommendations.
• Supports leader readiness for key internal and external executive committee meetings by reviewing agendas and minutes, ensuring materials are complete and aligned.
• Provides end‑to‑end coordination and administrative leadership for key internal and external executive committee meetings, including preparing agendas/materials and coordinating logistics.
• Prepares and edits advanced reports, presentations, and briefing materials.
• Drives post meeting follows through and maintains momentum when the executive is out of office.
• Leads and/or coordinates divisional special projects and cross‑functional initiatives.
• Partners or leads efforts in arranging on and off‑site meetings, AV equipment and resources.
• Provides executive level support to key officer as needed.
• Collaborates and trains divisional administrative staff on procedures.
• Develops and documents administrative processes and best practices.
• Acts as a trusted advisor regarding scheduling, communications, and operations.

Skills

Administrative experience

Stakeholder management

Communication

Leadership

Education

High school diploma or GED

Bachelor's degree in related field

Tools

Microsoft Office Suite

Teams

SharePoint

AI Agents

Job description

Excellus BCBS seeks an Executive Assistant to provide high‑level administrative, strategic, and operational support to senior leadership. You will manage complex calendars, coordinate communications, and act as a trusted partner to executives to ensure strategic priorities are executed efficiently.

Responsibilities include preparing materials for decision making, coordinating meetings, travel, and key initiatives, and driving process improvements.