Executive Administrative Assistant

IDR, Inc.; Santa Clara (CA); Hybrid; USD 70,000 - 100,000; Full time

Benefits offered by this job

Competitive compensation package

Full Benefits; Medical, Vision, Dental

Employee Stock Ownership Program

Job summary

IDR, Inc. is seeking an Executive Administrative Assistant to support three senior leaders in a hybrid work environment. The role involves managing highly complex calendars across global time zones, coordinating varied meetings, preparing materials, and driving efficiency through proactive support.

You will leverage AI-enabled tools to streamline workflows, handle expense management with Concur, and collaborate with multiple internal teams to enable leadership success.

Qualifications

• 3+ years of Executive Assistant experience supporting VP-level leaders or above.
• Proficiency in Outlook, Teams, Word, Excel, PowerPoint, and Zoom.
• Experience with Concur or similar expense management tools.
• Ability to leverage AI-enabled tools to improve workflows.

Responsibilities

• Provide executive administrative support for three senior leaders.
• Manage highly complex calendars across global time zones.
• Coordinate internal and external meetings, leadership reviews, customer meetings, offsites, and team events.

Skills

Executive support

Calendar management

Stakeholder management

Communication

Tools

Microsoft Outlook

Microsoft Teams

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Zoom

Concur

Job description

IDR is seeking a Executive Administrative Assistant to join one of our top clients for a hybridopportunity.This role offers the chance to support senior leadership with a dynamic and fast-paced organization. The position involves managing complex calendars, coordinating travel arrangements, and partnering with various internal teams to drive operational efficiency.

Position Overview for the Executive Administrative Assistant:

• Provide executive administrative support for three senior leaders.
• Manage highly complex and frequently changing calendars across global time zones.
• Coordinate internal and external meetings, leadership reviews, customer meetings, offsites, and team events.
• Prepare agendas, meeting materials, briefing documents, and follow-up action items.
• Anticipate executive needs and proactively identify solutions to increase efficiency and productivity.

Requirements for the Executive Administrative Assistant:

• 3+ years of Executive Assistant experience supporting VP-level leaders or above.
• Proficiency in Microsoft Outlook, Teams, Word, Excel, PowerPoint, and Zoom.
• Experience with Concur or similar expense management tools.
• Ability to leverage AI-enabled tools to improve workflows.
• Excellent communication skills and stakeholder management abilities.

What's in it for you?

• Competitive compensation package
• Full Benefits; Medical, Vision, Dental, and more!
• Opportunity to get in with an industry leading organization.

Why IDR?

• 25+ Years of Proven Industry Experience in 4 major markets
• Employee Stock Ownership Program
• Dedicated Engagement Manager who is committed to you and your success.
• Medical, Dental, Vision, and Life Insurance
• ClearlyRated's Best of Staffing Client and Talent Award winner 12 years in a row.