Strategic Executive Assistant

ADP, Inc.; Johnston (RI); On-site; USD 45,000 - 65,000; Full time

Job summary

RIRRC in Johnston, RI is seeking an Executive Administrative Assistant to provide high-level support to the Executive Director and senior staff. The role includes managing calendars, coordinating travel, preparing documents, and supporting special projects.

The ideal candidate holds an associate or bachelor’s degree in business-related fields, is proficient in Microsoft Office, and demonstrates excellent communication, organization, and discretion.

Qualifications

• Provide high-level administrative support to executive staff, including calendar management and correspondence.
• Lead process improvement initiatives and assist with development and improvement plans.
• Conduct periodic audits of files and records for accuracy and proper filing.
• Coordinate calendars, travel, meetings, and conferences for senior staff.
• Prepare agendas, documents, and reports for senior staff.
• Maintain confidentiality and handle sensitive information with discretion.

Responsibilities

• Provide high-level administrative support and assistance to the senior staff.
• Lead and support process improvement initiatives, special projects, reports and assist with development and improvement plans.
• Conduct periodic audits of files and records to ensure documentation is complete and accurate.
• Coordinate calendars, travel arrangements, meetings, and other organizational activities for senior staff.
• Prepare meeting agendas, schedules, and related documents for senior staff.
• Attend meetings as requested and distribute minutes and action items.

Skills

Microsoft Office proficiency

Calendar management

Communication skills

Time management

Data entry / clerical

Education

Associate’s or Bachelor’s degree in Business Administration, Public Administration, Office Administration, or related field

Tools

Microsoft Word

Excel

Outlook

PowerPoint

Job description

RIRRC in Johnston, RI is seeking an Executive Administrative Assistant to provide high-level support to the Executive Director and senior staff. The role includes managing calendars, coordinating travel, preparing documents, and supporting special projects.

The ideal candidate holds an associate or bachelor’s degree in business-related fields, is proficient in Microsoft Office, and demonstrates excellent communication, organization, and discretion.