Executive Administrative Assistant – Academic Office

Washington University in St. Louis; St. Louis (MO); On-site; USD 37,000 - 61,000; Full time

Benefits offered by this job

Up to 22 days of vacation

Competitive health insurance packages

Metro transit U-Pass

403(b) Retirement Savings Plan

Job summary

Washington University in St. Louis seeks an Administrative Assistant to support the Obstetrics & Gynecology Department Business Office, including coordination for the Chair and Vice Chair of Faculty Development. Located in St.

Louis, MO, the role involves handling confidential materials and supporting meetings and faculty programs. Primary duties include back-up coverage, managing communications, and assisting with budgetary and space projects.

Qualifications

• Bachelor's degree is required.
• Administrative experience (1 year) is preferred.
• Experience handling confidential information is expected.

Responsibilities

• Provide administrative support to the Executive Director.
• Serve as back up to the Assistant to the Chair during absences.
• Assist with faculty development programs and recruitment processes.
• Prepare materials for meetings and maintain scheduling calendars.
• Handle confidential inquiries and reports as needed.
• Support budgeting, office operations, and space planning activities.

Skills

Accounting policies

Administrative policies

Confidential data handling

Detail-oriented

Multitasking

Oral communications

Written communication

Stress management

Organizational processes

Policy development

Proactive behavior

Professional judgement

Education

Bachelor's degree

Job description

Washington University in St. Louis seeks an Administrative Assistant to support the Obstetrics & Gynecology Department Business Office, including coordination for the Chair and Vice Chair of Faculty Development. Located in St.

Louis, MO, the role involves handling confidential materials and supporting meetings and faculty programs. Primary duties include back-up coverage, managing communications, and assisting with budgetary and space projects.