Executive Assistant to Chair | AI-Enabled Scheduling

UW School of Medicine and Public Health; Madison (WI); On-site; USD 64,000 - 78,000; Full time

Job summary

UW School of Medicine and Public Health in Madison, WI seeks an Executive Assistant I to provide comprehensive administrative support to the Department Chair. The role requires handling complex schedules, meetings, and travel arrangements, while coordinating with internal and external stakeholders.

The ideal candidate will manage confidential correspondence, prioritize communications, and support department operations with exceptional attention to detail and discretion in a fast-paced academic

Qualifications

• Five+ years of administrative support experience, including direct support of senior leadership.
• At least one year managing complex calendars, coordinating meetings, and arranging travel for executives.
• Experience using advanced technology and AI-enabled tools to improve workflow and communication.

Responsibilities

• Develops and facilitates communications between internal and external stakeholders.
• Screens and evaluates correspondence and reports; recommends actions.
• Schedules meetings, conferences, and travel; organizes schedules for leadership.
• Monitors budgets and reviews expenditures.
• Manages confidential records and files with discretion.

Skills

Administrative support

Executive calendar management

Technology proficiency with AI tools

Education

Bachelor’s degree

Job description

UW School of Medicine and Public Health in Madison, WI seeks an Executive Assistant I to provide comprehensive administrative support to the Department Chair. The role requires handling complex schedules, meetings, and travel arrangements, while coordinating with internal and external stakeholders.

The ideal candidate will manage confidential correspondence, prioritize communications, and support department operations with exceptional attention to detail and discretion in a fast-paced academic