Executive Assistant to Directors — Legal & Operations Support

rialtocapital; Miami (FL); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Job summary

Rialto Capital is seeking an experienced Administrative Associate to support senior leaders with diversified, confidential tasks and high-level scheduling in a fast-paced environment.

The role requires strong Microsoft Office skills, fluency with Apple products, and the ability to manage multiple projects with discretion and accuracy. Occasional outside-hours work may be required, and the team emphasizes collaboration and meticulous work product.

Qualifications

• Bachelor's Degree and 5+ years of experience as an administrative assistant, or an equivalent combination of experience and training that provides the required knowledge, skills, and abilities.
• Paralegal Certification is a plus
• Strong working knowledge of Microsoft Office Suite, particularly Word, Excel, Outlook, and PowerPoint.
• Strong working knowledge of Apple products (Mac, iPhone, iPad).
• AI & Technology Fluency: Demonstrates proficiency in using AI-enabled and digital tools to enhance productivity, analysis, problem-solving, and work quality, applying critical judgment to validate and finalize outputs.
• Exceptional written and verbal communication skills, including excellent editing and proofreading skills.
• Excellent calendar management skills, including the coordination of complex meetings.
• Excellent verbal, written, and interpersonal communication skills, with the ability to present information clearly and concisely to a variety of audiences.
• Collaborative team player who works constructively with others to accomplish shared goals and identify solutions, while also able to work independently with minimal supervision.
• Highly organized and detail-oriented, with a strong commitment to accuracy, completeness, and accountability in all work product.
• Reliable and dependable, with the ability to manage multiple priorities simultaneously and consistently meet deadlines.
• Results-driven, with strong analytical and problem-solving skills and a focus on delivering high-quality outcomes in a timely manner.
• Ability to maintain poise and sound judgment in a fast-paced environment, remaining flexible, proactive, resourceful, and efficient under pressure.
• Must be able to demonstrate discretion in handling highly confidential information.
• Flexibility to work outside of standard business hours as needed.

Responsibilities

• Perform diversified and confidential administrative duties for the Managing Director - Head of AM & Servicing and the Managing Director - SS Operations, requiring broad knowledge of the group's organization, policies, and practices.
• Manage calendars, including scheduling appointments and prioritizing sensitive matters.
• Coordinate with outside counsel to ensure documents are properly executed, notarized, and delivered to the appropriate parties.
• Compose and submit expense reports; code and process invoices.
• Collate and assemble materials and coordinate arrangements for meetings and presentations.
• Utilize various software packages such as spreadsheet, word processing, and graphics applications to produce high-quality reports, presentations, and documents.
• Answer phones and direct all incoming calls to the appropriate party promptly and efficiently; communicate and handle incoming and outgoing electronic communications.
• Prioritize and manage multiple projects simultaneously, following through on issues in a timely manner; arrange travel schedules and reservations as needed.
• Act as backup to other administrative personnel as needed; perform other administrative duties as assigned, including assisting with office supply inventory, ordering catered food for internal and external meetings, and coordinating office events.

Skills

Microsoft Office Suite

Word

Excel

Outlook

PowerPoint

Apple products

AI & Technology Fluency

Written & Verbal Communication

Calendar Management

Expense Reports

Education

Bachelor's Degree

Paralegal Certification (plus)

Tools

Mac OS

Job description

Rialto Capital is seeking an experienced Administrative Associate to support senior leaders with diversified, confidential tasks and high-level scheduling in a fast-paced environment.

The role requires strong Microsoft Office skills, fluency with Apple products, and the ability to manage multiple projects with discretion and accuracy. Occasional outside-hours work may be required, and the team emphasizes collaboration and meticulous work product.