Executive Assistant to Senior Directors | Admin & Ops

Rialto Capital; Miami (FL); Hybrid; USD 65,000 - 90,000; Full time

Job summary

Rialto Capital is seeking an Executive Assistant in Miami to provide high-level support to the Managing Directors of AM & Servicing and SS Operations. The role involves complex calendar management, document coordination with outside counsel, and preparation of reports and presentations.

The ideal candidate will have a Bachelor’s degree with 5+ years of experience, proficiency in Microsoft Office and Apple products, and a proven ability to handle confidential information with discretion.

Qualifications

• Bachelor’s degree and 5+ years of administrative experience or equivalent
• Paralegal Certification is a plus
• Strong working knowledge of Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and Apple products (Mac, iPhone, iPad)
• AI & technology fluency: using AI-enabled and digital tools to enhance productivity and outputs
• Excellent written and verbal communication; editing and proofreading skills
• Exceptional calendar management and meeting coordination skills
• Strong collaboration and ability to work independently with minimal supervision
• Highly organized, detail-oriented, and able to manage confidential information

Responsibilities

• Perform diversified administrative duties for senior leaders requiring broad knowledge of the organization and policies
• Manage calendars, schedule appointments, and prioritize sensitive matters
• Coordinate with outside counsel to ensure documents are executed, notarized, and delivered
• Compose and submit expense reports; code and process invoices
• Prepare materials for meetings and presentations; produce high-quality reports and documents
• Answer phones and direct calls; manage electronic communications
• Arrange travel schedules and reservations as needed
• Back up other admin staff and assist with office operations and events

Skills

Calendar management

Microsoft Office

Apple products fluency

AI & technology fluency

Discretion & confidentiality

Communication skills

Meeting coordination

Project coordination

Education

Bachelor’s Degree

5+ years experience as administrative assistant

Paralegal Certification (a plus)

Tools

Microsoft Office Suite

Mac/iOS devices

Job description

Rialto Capital is seeking an Executive Assistant in Miami to provide high-level support to the Managing Directors of AM & Servicing and SS Operations. The role involves complex calendar management, document coordination with outside counsel, and preparation of reports and presentations.

The ideal candidate will have a Bachelor’s degree with 5+ years of experience, proficiency in Microsoft Office and Apple products, and a proven ability to handle confidential information with discretion.