Senior Executive Assistant to MDs | Tech-Savvy & Discreet

Rialto Capital; Miami (FL); On-site; USD 65,000 - 90,000; Full time

Job summary

Rialto Capital is seeking an experienced Administrative Assistant to support the Managing Directors of AM & Servicing and SS Operations. The role requires handling highly confidential information with discretion while managing calendars, travel, and meeting logistics.

Ideal candidates have a Bachelor's degree with 5+ years of admin experience, strong MS Office skills, and familiarity with Mac/iPhone/iPad. AI-enabled tools experience is a plus, enabling efficient, high-quality output.

Qualifications

• Bachelor's Degree and 5+ years of experience as an administrative assistant or equivalent.
• Paralegal Certification is a plus.

Responsibilities

• Perform diversified and confidential administrative duties for the Managing Directors.
• Manage calendars, including scheduling appointments and prioritizing sensitive matters.
• Coordinate with outside counsel to ensure documents are executed, notarized, and delivered.
• Compose and submit expense reports; code and process invoices.
• Collate and assemble materials and coordinate meeting arrangements.
• Utilize MS Office and graphics applications to produce reports and presentations.
• Answer phones and direct calls; manage electronic communications.
• Prioritize multiple projects; arrange travel schedules and reservations as needed.
• Back up other administrative staff and assist with office tasks and events.

Skills

Calendar management

Discretion

Communication

Time management

Team player

Notetaking

AI fluency

Problem solving

Education

Bachelor's degree

Paralegal Certification (plus)

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

MacOS / iOS

Job description

Rialto Capital is seeking an experienced Administrative Assistant to support the Managing Directors of AM & Servicing and SS Operations. The role requires handling highly confidential information with discretion while managing calendars, travel, and meeting logistics.

Ideal candidates have a Bachelor's degree with 5+ years of admin experience, strong MS Office skills, and familiarity with Mac/iPhone/iPad. AI-enabled tools experience is a plus, enabling efficient, high-quality output.