Executive Assistant to Directors — Fast-Paced, In-Office

Amazon; New York (NY); On-site; USD 66,000 - 107,000; Full time

Benefits offered by this job

Health insurance

401(k) matching

Paid time off

Job summary

Amazon is seeking an Executive Assistant to support Directors in the SPB organization in New York. The role requires five days a week in the office and involves managing complex calendars, travel, meetings, and event logistics for high-level executives.

You will collaborate with Executive Assistants across the team and drive process improvements while handling confidential information with discretion. The role emphasizes strong organizational skills, judgment, and the ability to balance multiple

Qualifications

• 3+ years of professional or military experience.
• Experience with executive level calendar management.
• Experience with domestic or international travel coordination.
• Experience with Microsoft Office products.

Responsibilities

• Managing fluid calendar requests, meeting invites, conference room logistics, and floor access
• Planning travel and all related accommodations including lodging, transportation, visa processing, and building access
• Improving morale, helping recognize exceptional efforts, having fun at work, and encouraging others to do the same
• Attending key meetings, tracking and helping drive completion of key deliverables, and following up on overdue items
• Driving team activities (e.g., staff meeting agendas, weekly business reviews, All Hands events, snacks and supply ordering, team-building events, launch events and recognition posters)
• Updating team organizational charts
• Managing workflows that require approvals
• Processing expense reports
• Managing large event logistics, catering, accommodations, and support materials (e.g., business writing courses, All Hands events, etc.)
• Acting as Space Administrator for the team, responsible for space planning, coordination, and execution of office moves

Skills

Executive calendar management

Travel coordination

Tools

MS Office

Job description

Amazon is seeking an Executive Assistant to support Directors in the SPB organization in New York. The role requires five days a week in the office and involves managing complex calendars, travel, meetings, and event logistics for high-level executives.

You will collaborate with Executive Assistants across the team and drive process improvements while handling confidential information with discretion. The role emphasizes strong organizational skills, judgment, and the ability to balance multiple