Executive Assistant to Directors – Ads Team | Calendar & Events

Apple Inc.; San Francisco (CA); On-site; USD 52,000 - 90,000; Full time

Benefits offered by this job

Medical and dental coverage

Retirement benefits

Employee stock purchase plan

Tuition reimbursement

Relocation eligible

Job summary

Apple Ads is seeking a smart, motivated executive assistant to support two Directors in San Francisco. You will manage calendars, organize travel arrangements, and ensure time is spent productively by prioritizing tasks, coordinating meetings, and filing expense reports accurately.

The ideal candidate is proactive, discreet with confidential information, highly organized and able to navigate a fast-paced environment.

Qualifications

• 4–6 years experience supporting Senior level management in an administrative capacity.
• Experience with executive project management.
• Proficient in Apple products and programs such as Calendar, Numbers and Keynote.
• Excellent written and verbal communication with high integrity.

Responsibilities

• Optimizing Directors productivity by managing their calendar and prioritizing tasks and deadlines.
• Organizing travel arrangements, managing itineraries and filing expense reports.
• Serving as a project manager on meetings and events to ensure excellence.
• Acting as a central point of contact for the Directors and coordinating with teams.
• Planning and sharing details for meetings and events; improving processes with global admin teams.
• Thriving in a fast-paced environment with a proactive, solutions-oriented approach.

Skills

calendar management

travel planning

executive support

project management

communication skills

discretion with information

Tools

Calendar (Apple)

Numbers

Keynote

Job description

Apple Ads is seeking a smart, motivated executive assistant to support two Directors in San Francisco. You will manage calendars, organize travel arrangements, and ensure time is spent productively by prioritizing tasks, coordinating meetings, and filing expense reports accurately.

The ideal candidate is proactive, discreet with confidential information, highly organized and able to navigate a fast-paced environment.