Executive Assistant to Director, Fire & Rescue - Hybrid

West Sussex County Council; United States; Hybrid; USD 35,000 - 51,000; Full time

Benefits offered by this job

27 days annual leave

28 days after 5 years' service

Local government pension scheme

West Sussex Choices discounts

Job summary

West Sussex County Council is seeking an experienced Executive Assistant to deliver high-level administrative and secretarial support to the Director for Fire & Rescue Service. The role blends office and home-based work with occasional travel across council sites.

Responsibilities include diary management, correspondence handling, travel arrangements and minute-taking. A hybrid working arrangement is required, with opportunities to support senior leadership effectively.

Qualifications

• Proven track record of secretarial/PA/Executive Support at executive level.
• RSA II or equivalent qualification or experience in Word, PowerPoint, Excel and SharePoint.
• Experience in fast-paced environments while maintaining accuracy and attention to detail.

Responsibilities

• Provide proactive diary management and prioritise commitments.
• Manage correspondence and draft responses for consideration.
• Organise travel, accommodation, expense claims and large events/courses.
• Arrange meetings, prepare briefs, take notes/minutes and chase actions.

Skills

Executive support at executive level

Diary management

Written communication

Coordinating others

Meeting and minutes

Education

RSA II or equivalent qualification/experience

Tools

Word

PowerPoint

Excel

SharePoint

Job description

West Sussex County Council is seeking an experienced Executive Assistant to deliver high-level administrative and secretarial support to the Director for Fire & Rescue Service. The role blends office and home-based work with occasional travel across council sites.

Responsibilities include diary management, correspondence handling, travel arrangements and minute-taking. A hybrid working arrangement is required, with opportunities to support senior leadership effectively.