Executive Assistant to the CEO | Creative Agency (Hybrid)

Propel Together; London (OH); Hybrid; USD 53,000 - 86,000; Full time

Job summary

Propel Together, based in London, is seeking an experienced Executive Assistant to support the Founder & CEO in a hybrid role with occasional UK and international travel. You will manage a busy diary, draft communications in the CEO’s voice, arrange travel, and help keep personal and business matters running smoothly.

The role combines strategic calendar management with hands-on operational support, requiring discretion, excellent written and verbal skills, and the ability to work independently

Qualifications

• Five+ years’ experience supporting a founder, CEO or senior leader in a creative/marketing environment.
• Ability to draft communications in the CEO’s voice with tone and detail.
• Strong diary and inbox management with prioritisation of key projects.

Responsibilities

• Manage a busy diary and inbox, prioritising requests and protecting time for key projects.
• Act as trusted point of contact for clients, colleagues and partners with discretion.
• Prepare meeting briefs, agendas and supporting documents, track actions and follow-ups.
• Draft emails and other communications in the CEO’s voice.
• Arrange UK and international travel including flights, hotels, transport and itineraries.
• Support relationships through thoughtful follow-ups, client dinners and hospitality.
• Coordinate workspace bookings and team events.
• Keep documents, expenses and task lists organised; support special projects with AI tools.

Skills

Executive support

Diary management

Email management

Travel planning

Client/partner comms

Discretion

Meeting prep materials

AI tools usage

Event coordination

Independent worker

Tools

Google Workspace

Slack

Project/expense tools

Job description

Propel Together, based in London, is seeking an experienced Executive Assistant to support the Founder & CEO in a hybrid role with occasional UK and international travel. You will manage a busy diary, draft communications in the CEO’s voice, arrange travel, and help keep personal and business matters running smoothly.

The role combines strategic calendar management with hands-on operational support, requiring discretion, excellent written and verbal skills, and the ability to work independently