Executive Assistant

West Sussex County Council; EUA; Híbrido; USD 35 000 - 51 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

27 days annual leave

28 days after 5 years' service

Local government pension scheme

West Sussex Choices discounts

Resumo da oferta

West Sussex County Council is seeking an experienced Executive Assistant to deliver high-level administrative and secretarial support to the Director for Fire & Rescue Service. The role blends office and home-based work with occasional travel across council sites.

Responsibilities include diary management, correspondence handling, travel arrangements and minute-taking. A hybrid working arrangement is required, with opportunities to support senior leadership effectively.

Qualificações

• Proven track record of secretarial/PA/Executive Support at executive level.
• RSA II or equivalent qualification or experience in Word, PowerPoint, Excel and SharePoint.
• Experience in fast-paced environments while maintaining accuracy and attention to detail.

Responsabilidades

• Provide proactive diary management and prioritise commitments.
• Manage correspondence and draft responses for consideration.
• Organise travel, accommodation, expense claims and large events/courses.
• Arrange meetings, prepare briefs, take notes/minutes and chase actions.

Conhecimentos

Executive support at executive level

Diary management

Written communication

Coordinating others

Meeting and minutes

Formação académica

RSA II or equivalent qualification/experience

Ferramentas

Word

PowerPoint

Excel

SharePoint

Descrição da oferta de emprego

We are looking for a confident, adaptable and highly organised professional to deliver first class executive support across a range of administrative and secretarial responsibilities. Working closely with the Director, you will build a strong understanding of their priorities and working style, enabling you to provide proactive, effective support., Regular attendance at your designated base office is mandatory, alongside home working in line with agreed working arrangements. The role also requires occasional travel to other West Sussex County Council sites across the county. As some locations may not be easily accessible by public transport, flexibility to travel is essential. Pool cars and bikes are available for business use.

About the job

In this varied role, no two days are the same. As an Executive Assistant, you will provide a dynamic executive support service to the Director for Fire & Rescue Service by carrying out effectively a full range of high-level administrative and secretarial support tasks. There will be some key responsibilities likely to feature in this role, including:

Key Responsibilities

• Providing proactive diary management, assessing priorities to determine the need to attend, arranging alternative cover and removing conflict.
• Managing correspondence and drafting responses for consideration.
• Organising travel, accommodation , processing expense claims and large complex events / courses.
• Organising meetings, preparing briefs and taking notes / minutes and chasing agreed actions. Preparing and compiling papers and relevant information for meetings.
• Monitoring deadlines and delivery in activities such as responses to complaints or enquiries.

If you are an organised and proactive professional with excellent attention to detail and a commitment to delivering high-quality support, we would love to hear from you.

This is a hybrid role, and the ability to work effectively across both office and home-based environments is a requirement.

Key Qualifications

• Proven track record of secretarial / PA / Executive Support experience at executive level, and familiarity with the required duties.
• RSA II, or equivalent relevant qualification or experience in Word, PowerPoint, Excel and SharePoint.
• Experience of working in a fast-paced work environment whilst remaining calm, organised, efficient, and maintaining attention to detail and quality.
• Experience of coordinating the work of others to ensure service delivery.
• Proven ability to communicate effectively in writing, including formal documentation, correspondence, letters, note taking, diary management and mailbox management.
• Excellent judgement and problem-solving skills for yourself, your colleagues and the people you support, dealing with complex matters in a prompt and effective manner.

We aim to create a supportive and dynamic working environment where employees can achieve their full potential, achieve a healthy work-life balance and are rewarded for the work they do.

A laptop and mobile will be supplied if applicable to your role. You will benefit from 27 days annual leave, rising to 28 days after 5 years' service (pro rata for part time) plus the opportunity to buy additional leave and an excellent local government pension scheme A range of discounts give our staff access to hundreds of offers; groceries, travel, cinema tickets, days out, leisure activities, high street retailers and the opportunity to save over £1,000 a year through our West Sussex Choices benefits platform.