Executive Assistant to Director & Deputy Director

United States Agency for Global Media; Miami (FL); On-site; USD 75,000 - 105,000; Full time

Job summary

United States Agency for Global Media in Washington, DC seeks an Executive Assistant to support the Director and Deputy Director. You will manage the appointment calendar, organize meetings with senior officials, and assemble background information and briefing materials to inform decisions.

You will attend meetings when requested, draft summaries and letters, coordinate travel, and ensure office operations run smoothly.

Qualifications

• Experience with administrative concepts, principles, and practices applicable to delivering and coordinating effective internal processes.
• Experience with organizational priorities and preferences applying appropriate decisions as related to daily/routine office practices.
• Experience with communication techniques and skill using tact and diplomacy across multiple levels of an organization and personnel.
• Experience prioritizing, accomplishing competing tasks, and identifying methods for expediting the workflow.
• Experience assessing complex programs and new initiatives and determining administrative support needed to accomplish objectives.

Responsibilities

• Executive Support: Researches background information on various administrative matters for the attention of the Director and Deputy Director.
• Oversees appointment schedule for Director and Deputy Director, determining priority and importance for such appointments, and providing essential background information.
• Arranges meetings with high level officials of USAGM and other government agencies, and outside private interests, and assures that appropriate staff invited are properly informed as to the purpose of meetings and supplied with necessary background information.
• Attends meetings to keep abreast of issues, take notes and prepare summaries for distribution to interested officials.
• Represents the OCB Director and Deputy Director in dealing with officials at all levels, providing liaison and coordination in nontechnical areas.
• Interfaces with OCB Administrative Officer to ensure space, budget, office equipment, and other support services are adequate.
• Makes travel arrangements for Director and Deputy Director; prepares itinerary; provides documents needed for meetings and events.

Skills

Administrative concepts

Organizational prioritization

Diplomacy and tact

Multi-tasking

Written communication

Job description

United States Agency for Global Media in Washington, DC seeks an Executive Assistant to support the Director and Deputy Director. You will manage the appointment calendar, organize meetings with senior officials, and assemble background information and briefing materials to inform decisions.

You will attend meetings when requested, draft summaries and letters, coordinate travel, and ensure office operations run smoothly.