Executive Assistant to Director | Travel & Scheduling

Netpace Inc.; Chapel Hill (NC); On-site; USD 40,000 - 52,000; Full time

Job summary

Netpace Inc. seeks an experienced office professional to provide principal administrative support to directors, handling confidential information with discretion and maintaining efficient operation of the office.

The role includes calendar and travel coordination, document preparation, correspondence, and file management, ensuring timely, accurate information flow and professional communication with internal and external contacts.

Qualifications

• Two (2) years of progressive experience in a clerical, administrative or office management role.

Responsibilities

• Acts as the primary assistant to a director.
• Organizes supervisor's files (electronic and paper).
• Ensure materials are accessible and file maintenance is current.
• Maintain confidentiality of information.
• Research and composes correspondence, memoranda and reports using office software.
• Compiles materials from multiple sources into a unified presentation.
• Coordinates project and report data with department managers.
• Distributes meeting agendas and documents in advance to attendees.
• Prepares and distributes minutes of meetings.
• Screens telephone calls, visitors and appointments; provides information or referrals.
• Opens, reads and screens mail addressed to supervisor; responds to routine correspondence and email.
• Schedules calendar commitments for supervisor; arranges meetings, travel logistics for executives and officials.
• Monitors and maintains administrative office budget.

Skills

Clerical experience

Administrative support

Office management

Tools

Office software

Job description

Netpace Inc. seeks an experienced office professional to provide principal administrative support to directors, handling confidential information with discretion and maintaining efficient operation of the office.

The role includes calendar and travel coordination, document preparation, correspondence, and file management, ensuring timely, accurate information flow and professional communication with internal and external contacts.