Executive Assistant to COO & Global Operations

International Justice Mission; Virginia (MN); Hybrid; USD 70,000 - 100,000; Full time

Benefits offered by this job

Medical benefits

Commuter benefits

Retirement options

Paid leave

Spiritual formation

Staff care resources

Job summary

International Justice Mission in Washington, DC seeks an Executive Assistant to support the Chief Operating Officer and the Global Business Operations division, handling calendar management, travel, meetings, and expense reporting to keep leaders focused on strategic priorities.

You will draft memos and presentations, manage communications, organize meetings, and help coordinate cross‑functional projects, with a commitment to confidentiality and professional collaboration.

Qualifications

• 5+ years of experience providing top-level administrative support in a fast-paced, professional, multicultural environment.
• Bachelor’s degree in Business Administration or equivalent.
• Superior administrative capacity to manage many projects and tasks simultaneously and to complete them with minimal oversight.
• Exceptional experience in Microsoft Office applications, including Word, Excel, PowerPoint, Outlook, and SharePoint.
• Customer service experience.
• Excellent planning and implementation skills.
• Ability to keep highly confidential information and issues private.

Responsibilities

• Manage the COO and GBO calendars, schedule meetings, arrange travel, and process expense reports.
• Draft memos and presentations for the COO.
• Take and distribute meeting minutes; track next steps and follow-ups.
• Organize divisional meetings, manage communications, and coordinate cross‑functional priorities.
• Serve as the primary internal and external point of contact for the COO, handling inquiries appropriately.
• Provide daily support to the COO and prepare materials to meet deadlines.
• Assist in managing the GBO budget and onboarding of new hires and interns.

Skills

Executive support

Calendar management

MS Office

Customer service

Planning & organization

Confidentiality

Education

Bachelor’s degree in Business Administration or equivalent

Tools

SharePoint

SmartSheet

PowerPoint

Excel

Outlook

Job description

International Justice Mission in Washington, DC seeks an Executive Assistant to support the Chief Operating Officer and the Global Business Operations division, handling calendar management, travel, meetings, and expense reporting to keep leaders focused on strategic priorities.

You will draft memos and presentations, manage communications, organize meetings, and help coordinate cross‑functional projects, with a commitment to confidentiality and professional collaboration.