Executive Assistant to Deputy ED — Operations & Coordination

NCCF; Bethesda (MD); On-site; USD 60,000 - 70,000; Full time

Job summary

NCCF is seeking an Executive Assistant to the Deputy Executive Director in Bethesda, MD. This role provides comprehensive administrative support, manages the Deputy’s calendar, coordinates travel, prepares reports, and facilitates communication with internal and external stakeholders.

The successful candidate will handle confidential information, coordinate meetings, track priorities, and ensure timely execution of tasks to support program administration at NCCF.

Qualifications

• AA or BA degree and two years’ related experience or equivalent.
• Knowledge of principles and practices of administrative work and organizational behavior.
• Exceptional interpersonal communication skills, well-groomed presentation, and strong team work ability.
• Ability to type 70 wpm, without error, and demonstrated computer skills.
• Ability to relate appropriately and consistently to staff, Board members and donors under demanding, stressful and fast-paced circumstances.

Responsibilities

• Receive visitors and calls; determine nature of business and facilitate access to the Deputy Executive Director.
• Maintain calendar, schedule, and travel arrangements; organize conferences and meetings and prepare minutes/reports.
• Process incoming correspondence; organize files and retrieve data from records.
• Prepare and format letters, memos, reports, and other documents for approval and filing.
• Coordinate internal and external meetings, prepare agendas, take notes, and circulate summaries/minutes.

Skills

Interpersonal communication

Typing 70 wpm

Teamwork

Computer skills

Education

AA or BA degree

Job description

NCCF is seeking an Executive Assistant to the Deputy Executive Director in Bethesda, MD. This role provides comprehensive administrative support, manages the Deputy’s calendar, coordinates travel, prepares reports, and facilitates communication with internal and external stakeholders.

The successful candidate will handle confidential information, coordinate meetings, track priorities, and ensure timely execution of tasks to support program administration at NCCF.