Executive & Programs Operations Assistant

Intuit, Inc.; Houston (TX); On-site; USD 52,000 - 68,000; Full time

Job summary

The Encore seeks an Executive Assistant / Program Assistant to provide high-level administrative support to the Executive Director and Director of Programs. You will coordinate calendars, travel, meetings, and minutes while handling confidential information and assisting with finance and grant documentation.

You will work across the Executive Team, Finance, and program staff to ensure smooth operations, timely reporting, and effective collaboration within the organization’s mission.

Qualifications

• Associate degree required; bachelor’s preferred.
• Minimum three years in administrative, executive support, or nonprofit roles.
• Strong written and verbal communication, organization, and time management.
• Ability to handle confidential information with discretion.
• Proven ability to coordinate across executives, finance, and program staff.

Responsibilities

• Provide high-level administrative support to the Executive Director and Director of Programs.
• Manage calendars, travel, meetings, agendas, and minutes; track deadlines.
• Coordinate internal and external communications and organize files and records.
• Serve as finance liaison; assist with invoices, reimbursements, and budgets.
• Support program operations, reporting, data collection, and grant documentation.
• Assist onboarding, purchasing, and supply coordination for program teams.

Skills

Excellent communication

Time management

Problem solving

Attention to detail

Team collaboration

Discretion & integrity

Education

Associate degree in business administration, nonprofit management, human services, public administration, or related field

Tools

Microsoft 365 suite

Job description

The Encore seeks an Executive Assistant / Program Assistant to provide high-level administrative support to the Executive Director and Director of Programs. You will coordinate calendars, travel, meetings, and minutes while handling confidential information and assisting with finance and grant documentation.

You will work across the Executive Team, Finance, and program staff to ensure smooth operations, timely reporting, and effective collaboration within the organization’s mission.