Executive Assistant

The New England Foundation for the Arts; Boston (MA); On-site; USD 60,000 - 85,000; Full time

Job summary

The New England Foundation for the Arts (NEFA) is seeking an Executive Assistant to serve as the principal support staff to the Executive Director, coordinating strategic communications and logistics with staff, Board, and external partners. The successful candidate will work well both in teams and independently, anticipating needs and managing multiple projects with discretion.

This role requires exceptional administrative and organizational skills, strong written and verbal communication, and

Qualifications

• Highly organized and able to prioritize and manage multiple projects.
• Exceptional administrative, organizational, and communication skills.
• Ability to exercise sound judgment, initiative, and discretion.
• Develop and maintain positive interpersonal relations with staff, board, and external contacts.

Responsibilities

• Serve as the principal support staff for the Executive Director and provide strategic communications and logistics interface between the Executive Director and staff and as the organization’s primary liaison to the Board of Directors.
• Inform engagement between the Executive Director, NEFA staff, Board of Directors, external partners, and constituents, and implement communications and logistics supporting those efforts.
• Act as repository of knowledge to ensure continuity and consistency of executive level work, advising the Executive Director on strategic opportunities.
• Work proactively to anticipate needs, conflicts, and opportunities while exercising judgment, initiative, and discretion.
• Develop and maintain positive interpersonal relations with all levels of staff, board members, and external contacts.

Job description

The Executive Assistant is the principal support staff for the Executive Director providing an essential, strategic communications and logistics interface between the Executive Director and staff and as the organization’s primary liaison to the Board of Directors.

The Executive Assistant informs engagement between the Executive Director, NEFA staff, Board of Directors, external partners, and constituents, and implements communications and logistics supporting those efforts. They act as a repository of knowledge to ensure continuity and consistency of executive level work, advising the Executive Director on strategic opportunities and informing their work with all NEFA constituencies.

The Executive Assistant will be able to work effectively both within teams and independently, to accomplish goals and implement projects. The successful candidate works proactively, anticipating needs, conflicts, and opportunities while exercising considerable judgment, initiative, and discretion. They will be highly organized and able to prioritize and manage multiple and varied projects; have exceptional administrative, organizational, and communication skills; and develop and maintain positive interpersonal relations with all levels of staff, board members, and external contacts.

If you need assistance in order to fully participate in the hiring process, you may request an accommodation by contacting NEFA’s co-accessibility coordinator: [e-mail] | tel/tty 617-423-1390.

The deadline to apply for this position is Monday, November 3. Requests for initial phone interviews will go out approximately one week after the application deadline.