Senior Executive Assistant to Department Chair

SmartRecruiters, Inc.; Boston (MA); Hybrid; USD 65,000 - 95,000; Full time

Benefits offered by this job

Generous paid time off

Medical, dental, and vision insurance

Retirement plans

Tuition assistance

Job summary

Harvard University’s Department of Environmental Health seeks an experienced administrative professional to provide high-level support to the Chair and department. The role handles a fast-paced, high-volume office, coordinating calendars, travel, and special projects while ensuring policy and procedural compliance.

Responsibilities include drafting materials, managing communications, organizing files, and facilitating meetings.

Qualifications

• 5+ years of relevant experience in an administrative support role.
• Strong office administration and customer service skills.
• Solid knowledge of office processes and Microsoft Office Suite.
• Proven interpersonal skills in a high-profile environment.
• Ability to multitask and prioritize in a fast-paced setting.

Responsibilities

• Draft, edit, and process a wide variety of written materials for the Chair/Director of Administration.
• Support teaching and research activities, manage a complex calendar, and prepare meeting materials.
• Coordinate domestic and international travel and prepare itineraries.
• Manage reimbursements, corporate card expenditures, and purchasing.
• Assist in special projects and events and liaise with university constituents.

Job description

Harvard University’s Department of Environmental Health seeks an experienced administrative professional to provide high-level support to the Chair and department. The role handles a fast-paced, high-volume office, coordinating calendars, travel, and special projects while ensuring policy and procedural compliance.

Responsibilities include drafting materials, managing communications, organizing files, and facilitating meetings.