Executive Assistant to Chair — In-Person, Event & Admin Lead

Johns Hopkins University; Baltimore (MD); On-site; USD 34,000 - 60,000; Full time

Job summary

Johns Hopkins University is seeking an Executive Assistant to provide comprehensive administrative support to the Chair’s Office in the School of Public Health. The role requires in-person work, Monday through Friday, 8:30am–5:00pm, with duties spanning calendars, travel, meetings, and complex reporting.

Responsibilities include coordinating events, preparing confidential materials, managing email and communications, and ensuring professional interactions with faculty, staff, students, and

Qualifications

• Coordinate calendars and arrange meetings and events.
• Prepare meeting summaries and confidential reports; record and draft minutes.
• Organize committees and meetings for executives.
• Manage travel-related and other reimbursements; assist with filings and reports.
• Lead events for the Chair’s Office and interact with high-level staff and guests.

Responsibilities

• Coordinate calendars and arrange meetings and events.
• Prepare meeting summaries and confidential reports for executive management; record and draft minutes.
• Organize committees and meetings on behalf of the executive(s).
• Lead planning and coordination of Chair’s Office events (meetings, retreats, seminars, receptions).
• Manage the Chair’s Office email, respond to inquiries, and ensure timely follow-up.
• Prepare, proofread, edit, and format correspondence and reports with high accuracy.
• Manage P-card transactions, reconciliations, and reimbursements as needed.
• Maintain confidential departmental and executive files.

Skills

Calendar management

Confidentiality

Interpersonal skills

Meeting coordination

Office procedures

Oral and written communications

Organizational skills

Project management

Travel coordination

Microsoft Office

Tools

Microsoft Office

Job description

Johns Hopkins University is seeking an Executive Assistant to provide comprehensive administrative support to the Chair’s Office in the School of Public Health. The role requires in-person work, Monday through Friday, 8:30am–5:00pm, with duties spanning calendars, travel, meetings, and complex reporting.

Responsibilities include coordinating events, preparing confidential materials, managing email and communications, and ensuring professional interactions with faculty, staff, students, and