Executive Assistant to Deal Team

Northbound Executive Search; New York (NY); On-site; USD 80,000 - 120,000; Full time

Benefits offered by this job

Fully covered benefits

Collaborative team

Job summary

Northbound Executive Search is seeking an experienced Executive Assistant to support members of a Deal Team within a leading private equity environment. The role combines high-level administrative duties, complex scheduling, travel coordination, meeting logistics, and proactive team support in a fast-paced setting.

You will manage senior professionals' calendars, coordinate domestic and international travel, prepare materials, process expenses, and assist with special projects while maintaining

Qualifications

• 5+ years of Executive Assistant experience within financial services or related environment.
• Experience supporting senior-level investment professionals or deal teams preferred.
• Exceptional organizational and time-management skills.
• Ability to manage multiple priorities and work under tight deadlines.
• Excellent communication and interpersonal skills.

Responsibilities

• Provide high-level administrative support to senior members of the Deal Team.
• Manage complex calendars and coordinate internal and external meetings.
• Coordinate extensive domestic and international travel arrangements.
• Schedule deal-related meetings, calls, and presentations with internal teams and external partners.
• Prepare and organize meeting materials, presentations, and documents.

Skills

Executive support

Calendar management

Travel coordination

Communication

Discretion

Multitasking

Microsoft Office

Tools

Microsoft Office

Job description

A leading private equity firm is seeking an Executive Assistant to support members of its Deal Team. This role will provide a mix of high-level administrative and day-to-day support, including complex scheduling, travel coordination, meeting logistics, and general team support in a fast-paced investment environment.

Responsibilities:

• Provide high-level administrative support to senior members of the Deal Team
• Manage complex calendars and coordinate internal and external meetings
• Coordinate extensive domestic and international travel arrangements
• Schedule deal-related meetings, calls, and presentations with internal teams and external partners
• Prepare and organize meeting materials, presentations, and other documents
• Process expenses and assist with various administrative and operational tasks
• Coordinate dinners, events, and other team activities
• Serve as a key point of contact for internal and external stakeholders
• Handle sensitive and confidential information with a high level of discretion
• Support ad hoc projects and administrative needs as they arise

Qualifications:

• 5+ years of Executive Assistant experience within financial services, investment banking, private equity, asset management, or a related environment required
• Experience supporting senior-level investment professionals or deal teams strongly preferred
• Exceptional organizational and time-management skills
• Ability to manage multiple priorities and work effectively under tight deadlines
• Excellent communication and interpersonal skills
• Highly proactive, detail-oriented, and solutions-focused
• Strong proficiency in Microsoft Office
• Professional judgment and ability to handle confidential information with discretion

What They Offer:

• Fully covered benefits
• Highly collaborative and valued administrative team