Executive Assistant to CRO & Head of Strategic Sales

US Health Partners, LLC; San Francisco (CA); Presencial; USD 90.000 - 140.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Competitive compensation with equity

100% medical, dental, vision for self+

Flexible PTO with Winter Break

Paid parental leave

Fertility and family-building stipend

401(k) (U.S. only)

Exposure to ML startups

Descripción de la vacante

Baseten is seeking an experienced Executive Assistant to support our CRO and Head of Strategic Sales. This highly operational role goes beyond calendar management and will own the day-to-day operating rhythm of the Sales organization in a fast-growing AI company.

You will partner with senior sales leaders and serve as a trusted coordinator for employees, customers, candidates, and external partners. Success comes from exceptional organization, judgment, and the ability to align many moving

Formación

• 3-5+ years experience supporting senior leaders in a high-growth tech setting
• Experience supporting sales operating rhythms, pipeline and forecasting cycles
• Exceptional organizational skills with ability to manage multiple priorities
• Outstanding written and verbal communication with strong executive presence
• Demonstrated ability to coordinate cross-functional initiatives

Responsabilidades

• Own complex calendar management for the CRO and Head of Strategic Sales
• Ensure leaders are prepared for meetings with agendas, materials, logistics, and follow-ups
• Support operating cadences like pipeline reviews, leadership meetings, QBRs, Sales All Hands
• Coordinate executive meetings with customers and external partners
• Manage executive inbox and prioritize communications and follow-ups
• Coordinate domestic and international travel with seamless logistics
• Plan team offsites, celebrations, and milestone events end-to-end
• Identify opportunities to improve sales leadership processes and scalability

Conocimientos

Calendar management

Cross-functional coordination

Executive communication

Project coordination

Travel coordination

Descripción del empleo

ABOUT BASETEN

Baseten powers mission-critical inference for the world's most dynamic AI companies, like Cursor, Notion, OpenEvidence, Abridge, Clay, Gamma, and Writer. By uniting applied AI research, flexible infrastructure, and seamless developer tooling, we enable companies operating at the frontier of AI to bring cutting-edge models into production. We're growing quickly and recently raised our $1.5B Series F, led by Altimeter Capital, Conviction Partners, and Spark Capital. Join us and help build the platform engineers turn to ship AI products.

THE ROLE

We’re looking for an experienced Executive Assistant to support our CRO and Head of Strategic Sales. This is a highly operational role that goes well beyond calendar management. You’ll own the day-to-day operating rhythm of the Sales organization, ensuring leaders are prepared, priorities stay coordinated, and critical meetings, communications, and follow-ups happen seamlessly.

You’ll partner closely with senior sales leaders and serve as a trusted point of coordination for employees, customers, candidates, and external partners. Success in this role comes from exceptional organization, judgment, attention to detail, and the ability to keep many moving pieces aligned in a fast-growing environment.

RESPONSIBILITIES

• Own complex calendar management for the CRO and Head of Strategic Sales, balancing shifting priorities while ensuring time is allocated intentionally
• Ensure leaders are prepared for every day and every meeting by proactively managing agendas, materials, context, logistics, and follow-ups so time is used effectively and decisions move forward
• Support forward‑looking calendar planning, coordinating recurring operating cadences including pipeline reviews, leadership meetings, QBRs, Sales All Hands, and other cross‑functional forums
• Partner with customers and external partners to coordinate executive meetings, visits, and other engagements
• Support executive inbox management, helping prioritize communications, triage requests, and ensure timely follow-up
• Coordinate domestic and international travel, including last‑minute changes, for both leaders ensuring seamless logistics.
• Support planning of team offsites, celebrations, and milestone recognition events, coordinating logistics end‑to‑end from venue, budget, and vendor coordination
• Continuously improve how the Sales leadership team operates by identifying opportunities to make processes more efficient, scalable, and reliable

REQUIREMENTS

• 3-5+ years of experience supporting senior leaders (CRO, VP Sales, Head of Strategic Sales, or similar) in a high‑growth technology company, venture capital or private equity firm, or professional services environment
• You understand how revenue organizations operate and have experience supporting sales operating rhythms, pipeline and forecasting cycles, and fast‑moving go‑to‑market teams
• Exceptional organizational skills with the ability to manage multiple competing priorities without dropping details
• Outstanding written and verbal communication skills, with strong judgment about when and how to communicate on behalf of executives
• Demonstrated ability to coordinate complex cross‑functional initiatives involving many stakeholders
• Experience managing complex calendars, domestic and international travel, executive communications, and recurring operating cadences
• Experience supporting team offsites, celebrations, and milestone events with strong attention to detail
• Comfortable working with senior leaders, customers, prospects, candidates, and external partners with professionalism and executive presence
• Proactive, resourceful, and highly autonomous. You anticipate needs before they become problems.
• High attention to detail and a strong sense of ownership. You take pride in creating structure, improving processes, and ensuring nothing falls through the cracks.
• Thrives in a high‑growth environment where priorities change quickly and adaptability is essential.

BENEFITS

• Competitive compensation, including meaningful equity
• (U.S. only) 100% coverage of medical, dental, and vision insurance for employee and dependents
• Flexible PTO policy including company wide Winter Break (our offices are closed from Christmas Eve to New Year's Day!)
• Paid parental leave
• Fertility and family‑building stipend through Carrot
• (U.S. only) Company‑facilitated 401(k)
• Exposure to a variety of ML startups, offering unparalleled learning and networking opportunities.

At Baseten, we are committed to fostering a diverse and inclusive workplace. We provide equal employment opportunities to all employees and applicants without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status.

We are an Equal Opportunity Employer and will consider qualified applicants with criminal histories in a manner consistent with applicable law (by example, the requirements of the San Francisco Fair Chance Ordinance, where applicable).