Executive Assistant to CTO (co-founder) and Head of Engineering

The Consensus; San Francisco (CA); On-site; USD 120,000 - 180,000; Full time

Benefits offered by this job

Competitive equity

Medical/Dental/Vision insurance 100%

Flexible PTO with Winter Break

Paid parental leave

Fertility & family-building stipend

401(k) plan

Exposure to ML startups

Job summary

Baseten is seeking an experienced Executive Assistant to support our CTO (co-founder) and Head of Engineering in a highly operational role that goes beyond calendar management. You will own the day-to-day operating rhythm of the Engineering organization, ensuring leaders are prepared, priorities stay coordinated, and critical meetings, communications, and follow-ups happen seamlessly.

You’ll partner with senior engineering leaders and serve as a trusted point of coordination for employees,

Qualifications

• 5+ years of experience supporting senior Engineering leaders in a high-growth tech company.
• Exceptional organizational skills with the ability to manage multiple priorities without dropping details.
• Outstanding written and verbal communication with strong judgment for executive representation.
• Demonstrated ability to coordinate complex cross-functional initiatives with many stakeholders.
• Experience managing complex calendars, travel, executive communications, and recurring operating cadences.
• Comfortable working with senior leaders, customers, candidates, and external partners with professionalism.

Responsibilities

• Own complex calendar management for the CTO and Head of Engineering, balancing shifting priorities while ensuring time is allocated intentionally.
• Ensure leaders are prepared for every day and every meeting by managing agendas, materials, context, logistics, and follow-ups.
• Support calendar planning, including roadmap planning, leadership meetings, P0 reviews, Engineering All Hands, and cross-functional forums.
• Own the operational cadence of the Engineering organization, including weekly leadership meetings and recurring forums.
• Support executive candidate experience during onsite interviews and ensure new hires are welcomed during their first week.
• Partner with customers and external partners to coordinate executive meetings, visits, and engagements.
• Manage executive inboxes, triage requests, and ensure timely follow-up.
• Coordinate domestic and international travel, including last-minute changes.
• Continuous improvement of engineering leadership operations to be more efficient and scalable.

Skills

Calendar management

Executive support

Travel coordination

Cross-functional coordination

Communication skills

Prioritization & judgment

Attention to detail

Education

Bachelor's degree preferred

Tools

Google Workspace

Slack

Confluence/Notion

Calendar tools

Job description

ABOUT BASETEN

Baseten powers mission-critical inference for the world's most dynamic AI companies, like Cursor, Notion, OpenEvidence, Abridge, Clay, Gamma and Writer. By uniting applied AI research, flexible infrastructure, and seamless developer tooling, we enable companies operating at the frontier of AI to bring cutting-edge models into production. We're growing quickly and recently raised our $1.5B Series F, led by Altimeter Capital, Conviction Partners, and Spark Capital. Join us and help build the platform engineers turn to to ship AI products.

THE ROLE

We’re looking for an experienced Executive Assistant to support our CTO (co-founder) and Head of Engineering. This is a highly operational role that goes well beyond calendar management. You’ll own the day-to-day operating rhythm of the Engineering organization, ensuring leaders are prepared, priorities stay coordinated, and critical meetings, communications, and follow-ups happen seamlessly.

You’ll partner closely with senior engineering leaders and serve as a trusted point of coordination for employees, customers, candidates, and external partners. Success in this role comes from exceptional organization, judgment, attention to detail, and the ability to keep many moving pieces aligned in a fast-growing environment.

RESPONSIBILITIES

• Own complex calendar management for the CTO and Head of Engineering, balancing shifting priorities while ensuring time is allocated intentionally


• Ensure leaders are prepared for every day and every meeting by proactively managing agendas, materials, context, logistics, and follow-ups so time is used effectively and decisions move forward


• Support forward-looking calendar planning, coordinating recurring operating cadences including roadmap planning, leadership meetings, P0 reviews, Engineering All Hands, and other cross-functional forums


• Own the operational cadence of the Engineering organization, including weekly leadership meetings, monthly Show & Tells, Engineering All Hands, roadmap planning, and other recurring forums


• Support the CTO (co-founder) and Head of Engineering in delivering an exceptional candidate and new hire experience—from providing high-touch support for executive candidates during onsite interviews to ensuring new team members are welcomed personally during their first week


• Partner with customers and external partners to coordinate executive meetings, visits, and other engagements


• Manage executive inboxes, helping prioritize communications, triage requests, and ensure timely follow-up


• Coordinate domestic and international travel, including last-minute changes


• Continuously improve how the Engineering leadership team operates by identifying opportunities to make processes more efficient, scalable, and reliable

REQUIREMENTS

• 5+ years of experience supporting senior Engineering leaders (CTO, VP Engineering, Head of Engineering, or similar) in a high-growth technology company. You understand how technical organizations operate and have experience supporting engineering operating rhythms, technical planning cycles, and fast-moving product development teams.


• Exceptional organizational skills with the ability to manage multiple competing priorities without dropping details


• Outstanding written and verbal communication skills, with strong judgment about when and how to communicate on behalf of executives


• Demonstrated ability to coordinate complex cross-functional initiatives involving many stakeholders


• Experience managing complex calendars, travel, executive communications, and recurring operating cadences


• Comfortable working with senior leaders, customers, candidates, and external partners with professionalism and executive presence


• Proactive, resourceful, and highly autonomous. You anticipate needs before they become problems.


• High attention to detail and a strong sense of ownership. You take pride in creating structure, improving processes, and ensuring nothing falls through the cracks.


• Thrives in a high-growth environment where priorities change quickly and adaptability is essential.

BENEFITS

• Competitive compensation, including meaningful equity.


• 100% coverage of medical, dental, and vision insurance for employee and dependents


• Flexible PTO policy including company wide Winter Break (our offices are closed from Christmas Eve to New Year's Day!)


• Paid parental leave


• Fertility and family-building stipend through Carrot


• Company-facilitated 401(k)


• Exposure to a variety of ML startups, offering unparalleled learning and networking opportunities.

At Baseten, we are committed to fostering a diverse and inclusive workplace. We provide equal employment opportunities to all employees and applicants without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status.

We are an Equal Opportunity Employer and will consider qualified applicants with criminal histories in a manner consistent with applicable law (by example, the requirements of the San Francisco Fair Chance Ordinance, where applicable).