Executive Assistant to the Head of Marketing

US Health Partners, LLC; San Francisco (CA); Hybrid; USD 90,000 - 135,000; Full time

Benefits offered by this job

Competitive equity

US medical/dental/vision coverage

Flexible PTO with Winter Break

Paid parental leave

Fertility stipend

401(k) plan

Exposure to ML startups

Job summary

Baseten is seeking an experienced Executive Assistant to support our Head of Marketing, handling a broader operating rhythm beyond calendar management and ensuring priorities stay aligned in a fast-growing AI startup.

You will work closely with senior marketing leaders, and serve as a trusted point of coordination for employees, customers, agencies, and external partners. Strong organization and judgment are essential.

Qualifications

• 3–5+ years supporting senior leaders in a high-growth technology company or similar environment.
• Strong understanding of marketing operating rhythms, campaign cycles, and fast-moving GTM teams.
• Exceptional organizational skills with the ability to manage multiple priorities and details.

Responsibilities

• Own complex calendar management for the Head of Marketing, balancing priorities.
• Prepare agendas, materials, context, logistics, and follow-ups for meetings.
• Coordinate recurring operating cadences including marketing reviews and leadership meetings.
• Coordinate executive meetings with agencies, vendors, and external partners.
• Manage executive inbox, triage requests, and ensure timely follow-ups.
• Plan domestic and international travel with seamless logistics.
• Support team offsites and milestone events from venue to budget.
• Identify opportunities to improve marketing leadership processes for efficiency and reliability.

Skills

Calendar management

Executive support

Travel coordination

Communication

Cross-functional collaboration

Job description

ABOUT BASETEN

Baseten powers mission-critical inference for the world's most dynamic AI companies, like Cursor, Notion, OpenEvidence, Abridge, Clay, Gamma, and Writer. By uniting applied AI research, flexible infrastructure, and seamless developer tooling, we enable companies operating at the frontier of AI to bring cutting-edge models into production. We're growing quickly and recently raised our $1.5B Series F, led by Altimeter Capital, Conviction Partners, and Spark Capital. Join us and help build the platform engineers turn to ship AI products.

THE ROLE

We're looking for an experienced Executive Assistant to support our Head of Marketing. This is a highly operational role that goes well beyond calendar management. You'll own the day-to-day operating rhythm of the Marketing organization, ensuring the leader is prepared, priorities stay coordinated, and critical meetings, communications, and follow-ups happen seamlessly.

You'll partner closely with senior marketing leadership and serve as a trusted point of coordination for employees, customers, agencies/vendors, candidates, and external partners. Success in this role comes from exceptional organization, judgment, attention to detail, and the ability to keep many moving pieces aligned in a fast-growing environment.

RESPONSIBILITIES

• Own complex calendar management for the Head of Marketing, balancing shifting priorities while ensuring time is allocated intentionally
• Ensure the leader is prepared for every day and every meeting by proactively managing agendas, materials, context, logistics, and follow-ups so time is used effectively and decisions move forward
• Support forward-looking calendar planning, coordinating recurring operating cadences including marketing reviews, leadership meetings, campaign planning sessions, Marketing All Hands, and other cross-functional forums
• Partner with agencies, vendors, and external partners to coordinate executive meetings, events, and other engagements
• Support executive inbox management, helping prioritize communications, triage requests, and ensure timely follow-up
• Coordinate domestic and international travel, including last-minute changes, ensuring seamless logistics
• Support planning of team offsites, celebrations, and milestone recognition events, coordinating logistics end-to-end from venue, budget, and vendor coordination
• Continuously improve how the Marketing leadership team operates by identifying opportunities to make processes more efficient, scalable, and reliable

REQUIREMENTS

• 3-5+ years of experience supporting senior leaders (CMO, VP Marketing, Head of Marketing, or similar) in a high-growth technology company, venture capital or private equity firm, or professional services environment
• You understand how marketing organizations operate and have experience supporting marketing operating rhythms, campaign cycles, and fast-moving go-to-market teams
• Exceptional organizational skills with the ability to manage multiple competing priorities without dropping details
• Outstanding written and verbal communication skills, with strong judgment about when and how to communicate on behalf of executives
• Demonstrated ability to coordinate complex cross-functional initiatives involving many stakeholders
• Experience managing complex calendars, domestic and international travel, executive communications, and recurring operating cadences
• Experience supporting team offsites, celebrations, and milestone events with strong attention to detail
• Comfortable working with senior leaders, customers, agencies, candidates, and external partners with professionalism and executive presence
• Proactive, resourceful, and highly autonomous. You anticipate needs before they become problems.
• High attention to detail and a strong sense of ownership. You take pride in creating structure, improving processes, and ensuring nothing falls through the cracks.
• Thrives in a high-growth environment where priorities change quickly and adaptability is essential.

BENEFITS

• Competitive compensation, including meaningful equity
• (U.S. only) 100% coverage of medical, dental, and vision insurance for employee and dependents
• Flexible PTO policy including company wide Winter Break (our offices are closed from Christmas Eve to New Year's Day!)
• Paid parental leave
• Fertility and family-building stipend through Carrot
• (U.S. only) Company-facilitated 401(k)
• Exposure to a variety of ML startups, offering unparalleled learning and networking opportunities.

At Baseten, we are committed to fostering a diverse and inclusive workplace. We provide equal employment opportunities to all employees and applicants without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status.

We are an Equal Opportunity Employer and will consider qualified applicants with criminal histories in a manner consistent with applicable law (by example, the requirements of the San Francisco Fair Chance Ordinance, where applicable).