Executive Assistant to COO | Strategy & Ops

Women of the Vine & Spirits; Paterson (WA); On-site; USD 37,000 - 48,000; Full time

Benefits offered by this job

Health Care Coverage including medical

Paid Vacation & Holidays

401(k) with Employer Match

Employee Wine Discounts

Job summary

Ste. Michelle Wine Estates in Paterson, WA seeks a Sr. Administrative Assistant to support the COO and Operations leadership. The role covers calendar and travel management, meeting coordination, and project tracking, serving as a key liaison across departments to ensure timely execution.

The position emphasizes confidentiality, data analysis, and effective communication, supporting day-to-day business activities and strategic initiatives with a focus on operational excellence.

Qualifications

• Minimum of 5 years administrative experience.
• High School Diploma or equivalent required; Bachelor's Degree preferred.
• Advanced proficiency with Microsoft Office; pivot tables in Excel.
• Experience with Power BI preferred.
• Ability to analyze data and extract insights for leadership decisions.
• Excellent communication and presentation skills.

Responsibilities

• Coordinate complex schedules, meetings, and communications for the COO and Ops leadership.
• Manage travel arrangements and expense reporting.
• Liaise across Winemaking, Supply Chain, Finance, HR and Commercial teams.
• Capture and track meeting notes, action items, and follow-ups.
• Analyze operational data and prepare concise summaries for leaders.
• Screen calls, emails, and requests with sound judgment.
• Coordinate review and processing of contracts and invoices.
• Monitor departmental projects, milestones, and deadlines.
• Assist with planning leadership events, site visits and special projects.
• Identify opportunities to improve administrative processes.

Skills

Administrative experience

Calendar management

Travel management

Communication

Data analysis

Meeting coordination

Cross-functional liaison

Confidentiality

Presentation skills

Prioritization

Education

High School Diploma

Bachelor's degree in finance or accounting or related field

Tools

Microsoft Office

Power BI

Job description

Ste. Michelle Wine Estates in Paterson, WA seeks a Sr. Administrative Assistant to support the COO and Operations leadership. The role covers calendar and travel management, meeting coordination, and project tracking, serving as a key liaison across departments to ensure timely execution.

The position emphasizes confidentiality, data analysis, and effective communication, supporting day-to-day business activities and strategic initiatives with a focus on operational excellence.