Executive Assistant to CFO | Strategic Admin & Exec Ops

Total Wine & More; Bethesda (MD); On-site; USD 70,000 - 110,000; Full time

Benefits offered by this job

Paid Time Off (PTO)

Generous store discounts

Health care plans

401(k), HSA, FSA

Disability & life insurance coverage

Paid parental leave

Pet insurance

College tuition assistance

Career development & product training

Job summary

Total Wine & More is seeking an Executive Assistant to join our Bethesda, MD office. This role supports the Chief Financial Officer with proactive administrative and operational support across executive priorities.

You will manage complex calendars, travel, executive meetings, and confidential materials while helping leaders stay organized and focused. The role partners with leadership and cross‑functional teams within Finance.

Qualifications

• Bachelor’s degree with 5+ years of experience supporting senior executives.
• Exceptional organizational and prioritization skills with attention to detail.
• Strong judgement, follow-through, and problem‑solving in dynamic environments.
• Excellent written and verbal communication skills.
• Advanced proficiency in Microsoft Office Suite and collaboration tools.
• Experience supporting executive meetings and board-related materials preferred.
• High level of discretion and confidentiality when handling sensitive information.
• Ability to operate independently while collaborating across teams.

Responsibilities

• Coordinate calendars, travel arrangements, and meeting logistics for the CFO.
• Prepare agendas, presentations, and executive materials for leadership and board meetings.
• Support department operations with tracking actions, deadlines, and follow-ups.
• Assist with Town Hall coordination, leadership communications, and special projects.
• Manage administrative operations including expense reporting and document management.
• Support onboarding/offboarding and internal communications as needed.
• Handle confidential financial, legal, and organizational information with discretion.

Skills

Organizational skills

Prioritization

Communication

Problem-solving

Independent work

Cross-functional collaboration

Education

Bachelor’s degree

Tools

Microsoft Office

Outlook

PowerPoint

Teams

Word

Excel

Job description

Total Wine & More is seeking an Executive Assistant to join our Bethesda, MD office. This role supports the Chief Financial Officer with proactive administrative and operational support across executive priorities.

You will manage complex calendars, travel, executive meetings, and confidential materials while helping leaders stay organized and focused. The role partners with leadership and cross‑functional teams within Finance.