Strategic COO Ops Coordinator & Calendar Lead

MatX; Mountain View (OR); Hybrid; USD 180,000 - 220,000; Full time

Benefits offered by this job

4 weeks PTO (accrued)

12 company holidays

Remote work up to 3 weeks

Company-subsidized health insurance

401K with company match

Life insurance

Job summary

MatX is seeking an Executive Assistant to own the operational surface area of the Office of the COO, turning calendaring, communications, and logistics into a multiplier for the COO's impact on company outcomes.

This full-time role supports the COO and the company at large, with a US base salary range and equity. You will manage schedules, draft routine communications, and coordinate meetings and meals in a fast-paced startup environment.

Qualifications

• Bachelor's degree or equivalent practical experience.
• 1+ years of professional experience in a startup-like tech environment.
• Strong critical thinking and ability to challenge assumptions.
• Comfort with ambiguity and self-directed problem solving.

Responsibilities

• Own the COO's schedule and keep meetings on time.
• Triage and prioritize incoming email, take notes, and send action items to owners.
• Draft routine communications on the COO's behalf and suggest company communications.
• Prepare agendas, coordinate logistics, follow-up, and capture decisions.
• Coordinate meal orders to fit the COO's schedule.

Skills

Critical thinking

Ambiguity tolerance

Education

Bachelor's degree or equivalent practical experience

Job description

MatX is seeking an Executive Assistant to own the operational surface area of the Office of the COO, turning calendaring, communications, and logistics into a multiplier for the COO's impact on company outcomes.

This full-time role supports the COO and the company at large, with a US base salary range and equity. You will manage schedules, draft routine communications, and coordinate meetings and meals in a fast-paced startup environment.