Executive Assistant to COO

London Approach; New York (NY); On-site; USD 117,000 - 143,000; Full time

Job summary

London Approach is seeking an experienced Executive Assistant to support the Chief Operating Officer in Bronx, NY. This fully onsite, high-visibility role requires anticipating needs, managing shifting priorities, and acting as a trusted partner to a senior executive.

Responsibilities include calendar and travel management, preparing materials, coordinating with internal and external stakeholders, and maintaining confidentiality. 5+ years of C-level support are preferred.

Qualifications

• 5+ years of Executive Assistant experience, including C-level support.
• Experience providing dedicated, one-on-one support to a single senior executive.

Responsibilities

• Manage the COO’s calendar, meetings, travel, and daily priorities.
• Prepare correspondence, presentations, reports, and meeting materials.
• Coordinate with internal teams and external stakeholders on behalf of the COO.
• Track deadlines and follow-up items to keep projects moving.
• Support executive meetings, site visits, and special projects.
• Handle sensitive information with discretion.
• Provide occasional support outside standard business hours as needed.

Skills

C-level support

Calendar management

Executive communication

Travel coordination

Discretion

Job description

Position: Executive Assistant to the Chief Operating Officer

Location: Bronx, NY | Fully onsite

Compensation: Up to $130,000, depending on experience

We’re seeking an experienced Executive Assistant to support the Chief Operating Officer of a growing organization. This is a high-visibility corporate role for someone who can anticipate needs, manage changing priorities, and serve as a trusted partner to a senior executive.

Responsibilities

• Manage the COO’s calendar, meetings, travel, and daily priorities.
• Prepare correspondence, presentations, reports, and meeting materials.
• Coordinate with internal teams and external stakeholders on behalf of the COO.
• Track deadlines and follow-up items to keep projects moving.
• Support executive meetings, site visits, and special projects.
• Handle sensitive information with discretion.
• Provide occasional support outside standard business hours as needed.

Qualifications

• 5+ years of Executive Assistant experience, including support for C-level leadership.
• Experience providing dedicated, one-on-one support to a single senior executive (such as a CEO, COO, CMO, or VP), rather than supporting a group of executives simultaneously.
• Confidence managing competing priorities in a fast-paced environment.
• A proactive approach: you spot what needs to happen and take ownership.
• Excellent communication skills and a polished, professional presence.
• Proficiency with Microsoft Office, Outlook, Teams, and related tools.