Executive Administrative Assistant

Summit Staffing Partners; New York (NY); On-site; USD 90,000 - 100,000; Full time

Benefits offered by this job

Medical insurance

Vision insurance

401(k)

Paid maternity leave

Paid paternity leave

Job summary

A dynamic brand management firm is seeking an experienced Executive Administrative Assistant to support the COO in a fast-paced environment. This pivotal role requires excellent organizational and communication skills and manage sensitive information discreetly. Candidates should have a minimum of 3 years experience supporting C-suite executives. Benefits include medical insurance, 401(k), and paid leave.

Qualifications

• 3+ years supporting C-suite executives in a fast-paced environment.
• Exceptional communication and interpersonal skills required.
• Ability to manage confidential information with discretion.

Responsibilities

• Manage an active calendar for the COO and coordinate scheduling.
• Act as point of contact for stakeholders and exercise sound judgment.
• Organize board meetings and prepare necessary documentation.
• Handle confidential business information securely.
• Coordinate travel arrangements for domestic and international trips.
• Monitor deadlines and project commitments for the COO.
• Draft correspondence and reports with attention to detail.
• Support special projects involving strategic initiatives.

Skills

Organizational skills

Communication skills

Problem-solving skills

Discretion

Calendar management

Job description

Executive Administrative Assistant

Location: Midtown Manhattan, NYC

Full Time, Permanent Position

Base pay range

$90,000.00/yr - $100,000.00/yr

Overview

Our client is a dynamic and rapidly expanding brand management and private equity firm, is seeking a poised, highly capable Executive Administrative Assistant to directly support the COO in a fast‑paced, high‑expectation environment. This is a pivotal role requiring exceptional communication, organizational, and problem‑solving skills, as well as the ability to navigate high‑level, confidential matters with discretion and professionalism. The ideal candidate is a strategic thinker and confident gatekeeper who thrives in a high‑pressure setting and is deeply committed to enabling executive productivity.

Core Responsibilities

• Act as the right hand to the COO, managing an extremely active calendar, coordinating complex scheduling across global time zones, and prioritizing competing demands
• Serve as primary point of contact and liaison for internal and external stakeholders, exercising sound judgment and diplomacy
• Coordinate board meetings, investor relations events, and key internal leadership gatherings, including preparation of agendas, briefing materials, and follow‑up documentation
• Manage highly confidential and sensitive information related to business strategy, brand acquisitions, and key partnerships
• Handle travel arrangements, both domestic and international, providing on‑call support as needed
• Proactively monitor deadlines, commitments, and deliverables to ensure the COO is prepared and supported at all times
• Draft high‑level correspondence, memos, and reports with a sharp eye for tone, accuracy, and clarity
• Support ad‑hoc projects involving strategic initiatives, special events, and brand‑related campaigns, often liaising with top‑tier partners and executives

Qualifications

• Strong, hands‑on experience supporting a CEO, COO, Chairman, Founder, or other C‑suite executive in a demanding, fast‑paced environment
• Strong discretion and professionalism in handling sensitive and high‑stakes information
• Highly polished communication skills, written and verbal, with the ability to interface confidently with investors, board members, and brand partners
• Masterful calendar, time, and task management skills, with a “no task too small” mentality and proven ability to stay calm under pressure
• Background in private equity, brand management, retail, fashion, or consumer goods is a significant plus, but not required

Seniority level

Mid‑Senior level

Employment type

Full‑time

Job function

Administrative

Benefits

• Medical insurance
• Vision insurance
• 401(k)
• Paid maternity leave
• Paid paternity leave