Senior Executive Assistant to COO | Project & Calendar

Confidential Property Management; Newton (NJ); On-site; USD 90,000 - 120,000; Full time

Benefits offered by this job

Competitive salary

Health insurance

Opportunity for advancement

Training & development

Paid time off

Job summary

Confidential Property Management in Newton, NJ, seeks an Executive Administrative Assistant to provide comprehensive support to the COO in a fast-paced environment. You will manage calendars, prepare documents and reports, coordinate travel, oversee projects, and ensure confidentiality while coordinating with internal teams and external partners.

Your role includes strong communication, office administration, and proactive problem-solving to keep executives organized and prepared for all

Qualifications

• Associates degree or equivalent required.
• 8+ years supporting C-Suite or senior executives in fast-paced environments.
• Strong organizational and communication skills.

Responsibilities

• Manage COO calendars, scheduling internal and external meetings, and travel arrangements.
• Prepare documents, invoices, spreadsheets, agendas, and reports.
• Plan, execute, and monitor projects with cross-functional teams.
• Oversee daily workflow and confidentiality in sensitive matters.
• Provide professional communications with executives, internal teams, and partners.
• Perform general office duties and records management as needed.

Skills

Organizational excellence

Proactive & solution-oriented

Microsoft Office proficiency

Interpersonal skills

Independent judgment

Project management

Integrity & confidentiality

Customer service

Education

Associates degree

Tools

PowerPoint

Word

Excel

Outlook

Teams

Job description

Confidential Property Management in Newton, NJ, seeks an Executive Administrative Assistant to provide comprehensive support to the COO in a fast-paced environment. You will manage calendars, prepare documents and reports, coordinate travel, oversee projects, and ensure confidentiality while coordinating with internal teams and external partners.

Your role includes strong communication, office administration, and proactive problem-solving to keep executives organized and prepared for all