Executive Assistant to COO & GC — NYC Office & Operations

Socket.dev; New York (NY); On-site; USD 90,000 - 120,000; Full time

Job summary

GC AI in New York City seeks an Executive Assistant and Office Administrator to support our COO in NY and General Counsel in Chicago, keep the NYC office running smoothly, and own day-to-day operations in a startup setting.

This role is in the office five days a week, with responsibilities including complex calendar management, travel planning, expense reporting, onboarding new hires, vendor relations, and maintaining confidential information while enabling strategic tasks.

Qualifications

• 5–8 years in administrative or EA roles supporting executives.
• Experience backing a C-level executive is preferred.
• Exceptional organizational skills with attention to detail.
• Proactive, independent problem solver with strong communication.
• Bachelor's degree or equivalent practical experience preferred.

Responsibilities

• Provide comprehensive administrative support to Executives, including calendar management and scheduling across time zones.
• Coordinate travel, itineraries, and expense reports with accuracy and efficiency.
• Prepare materials for meetings, events, and follow up on action items.
• Serve as NYC office administrator: manage supplies, vendor relations, and workspace organization.
• Coordinate office events, onboarding, and visitor logistics.
• Screen and prioritize communications for executives while maintaining confidentiality.

Skills

Administrative experience

Executive support

Calendar management

Travel coordination

Onboarding

C-level support

Communication skills

Tech-savvy

Education

Bachelor's degree or equivalent

Tools

Google Workspace

Slack

Microsoft Office

Project management tools

Job description

GC AI in New York City seeks an Executive Assistant and Office Administrator to support our COO in NY and General Counsel in Chicago, keep the NYC office running smoothly, and own day-to-day operations in a startup setting.

This role is in the office five days a week, with responsibilities including complex calendar management, travel planning, expense reporting, onboarding new hires, vendor relations, and maintaining confidential information while enabling strategic tasks.