Executive Assistant to the COO & General Counsel

GC AI; New York (NY); On-site; USD 130,000 - 150,000; Full time

Job summary

GC AI is seeking an Executive Assistant and Office Administrator in NYC to keep our COO productive and our office running smoothly. This startup role combines strategic support with day-to-day operations in a fast-paced environment, requiring proactive problem-solving and impeccable organization.

You will manage complex calendars, coordinate travel, prep materials, oversee local office operations, and assist with onboarding.

Qualifications

• 5–8 years in administrative or executive support roles.
• Experience supporting a C-level executive.
• Exceptional organizational skills and attention to detail.
• Proactive, autonomous problem solver who works well under pressure.
• Bachelor's degree or equivalent preferred; AI/tech interest a plus.

Responsibilities

• Provide comprehensive support to the COO, including calendar management across time zones.
• Arrange travel, prepare itineraries, and manage expenses.
• Prepare meeting materials and follow up on action items.
• Oversee NYC office operations, vendors, and facilities.
• Support onboarding and new-hire setup in the NYC office.

Skills

Executive support

Calendar management

Travel coordination

Office administration

Stakeholder coordination

Confidentiality

Communication

Education

Bachelor's degree or equivalent

Job description

GC AI is the fastest-growing and most trusted legal AI platform for in-house legal teams. We're building the future of legal work, and we're doing it fast. You'll join at a pivotal moment—when decisions matter, impact is immediate, and the runway to shape your career is wide open. We’re a high-performing team where you'll have real ownership and influence from day one.

More than 1,800 companies use GC AI to drive their business forward, including 150+ public companies, 25+ unicorns, and brands such as News Corp, Miro, Bass Pro Shops, Snyk, Skims, Liquid Death, Vercel, Zscaler, and TIME.

We've 10x'd revenue in 12 months, raised a $60 million Series B ($555 million valuation), and are growing faster than ever. We are backed by incredible investors, including Scale Venture Partners, Northzone, Sound Ventures, and Guillermo Rauch, CEO of Vercel.

If you thrive when the stakes are high and the path isn't paved, you'll love it here. Our six guiding principles are: 1% better every day, customer obsession, ship today, find a way, care deeply, and own it completely. Come shape the future of legal work with us.

About The Role

As our Executive Assistant and Office Administrator, you'll be the go-to person for keeping our COO productive and our NYC office running smoothly. You'll support the leader while owning day-to-day office operations. This is a multifaceted role perfect for someone who thrives in a startup environment, anticipates needs, and enjoys both strategic support and practical tasks.

We are hiring for this role to be based out of our NYC office. This role will be in the office 5 days a week.

What You’ll Do

• Provide comprehensive administrative support to COO, including complex calendar management, scheduling meetings across time zones, and coordinating internal/external stakeholders
• Handle travel arrangements, itineraries, expense reports, and reimbursements with accuracy and efficiency
• Prepare materials for meetings, presentations, events, and follow up on action items
• Serve as the primary office administrator for our New York location: manage office supplies, vendor relationships, facility maintenance, and workspace organization
• Coordinate office events, team off‑sites, lunches, and visitor logistics to foster a positive and productive environment
• Assist with onboarding new hires in the NYC office, including setup of workstations, access credentials, and local orientation
• Screen and prioritize communications (email, phone, Slack) on behalf of executives, responding or routing as appropriate
• Maintain confidentiality while handling sensitive information and supporting high‑stakes projects
• Contribute to special projects and ad‑hoc tasks to support company growth and operational needs.

What You’ve Done

• 5-8 years of experience in an administrative, executive assistant, office coordinator, or similar role (experience in a startup, tech, or fast-paced environment is a plus)
• Prior experience supporting a C Level Executive
• Exceptional organizational skills with strong attention to detail and the ability to manage multiple priorities
• Proactive mindset: you anticipate needs, solve problems independently, and follow through without being asked
• Excellent written and verbal communication skills; professional and polished in all interactions
• Tech‑savvy and quick to learn new tools
• Comfortable working in a hybrid/remote‑aware company with some in‑office presence required
• Discreet, trustworthy, and able to handle confidential information
• Bachelor's degree or equivalent practical experience preferred
• Enthusiastic about AI and legal tech, a curiosity about our mission is a big plus!

A Note On Pace

We’re building something new in a once‑in‑a‑generation shift in technology and the legal industry, so we move at a relentless pace. We expect urgency, ownership, and good judgment even when things aren’t perfectly clear. If you need structure and consensus to do your best work, this isn’t the right place for you. If you thrive in ambiguity and growth, work with intensity, and want real responsibility, keep reading. We’re excited to meet you.

How We Work Together

GC AI is a distributed company with team members across North America, and soon Europe. We believe that because our business is AI, human connection matters more, not less. We invest in bringing people together through our hub model: regular coworking sessions, customer dinners, team and company offsites. If you’re in a location without an office, expect up to 10% travel (and more for customer‑facing roles). Team members in the San Francisco Bay Area and Provo, UT (within 50 miles of the office) work together on Tuesdays, Wednesdays, and Thursdays. As we grow, we plan to establish permanent offices in more hub cities, and we will look to our team members to help build that in‑person culture. We currently hire across the United States and Canada.

Equal Opportunity Employment

GC AI is an equal opportunity employer that supports workplace diversity and does not discriminate on the basis of race, color, religion, gender identity/expression, national origin, age, military service eligibility, veteran status, sexual orientation, marital status, physical or mental disability, or any other protected class. GC AI is committed to working with and providing reasonable accommodation to applicants with physical and mental disabilities.

Compensation Range: $130K - $150K